Coordinator: Global Cleantech Innovation Programme (GCIP) at Technology Innovation Agency

• The Coordinator (GCIP) will be responsible to enable effective investment management processes, smooth budgeting processes, timeous knowledge transfer through the correct channels, all of which will ensure a comprehensive and continued support service to internal and external stakeholders.

Minimum Requirements    
Qualifications 

• Three (3) years’ (Science or Engineering qualification) or relevant certification (e.g. ICASA SA), Business/Economic/Finance/Management.
• Four 4-years’ tertiary qualification/ B Degree in Science or Engineering) plus a Project Management/Prince II associate certification will be an added advantage.

Experience

• Three (3) years’ experience in project management and/or administration /financial management.
• Five (5) years’ experience in project management and/or administration will be an added advantage.

Technical Skills

• Project and Investment Management Skills.
• Advanced computer literacy skills.
• Analytical and interpretation skills.
• Financial Management Skills.
• Ability to use different communication/meeting platforms.

Duties and Responsibilities    
Internal Processes

• Perform initial pre-screening evaluations on new applications and issue a feedback report with recommended actions to the Head of the Business Unit for review.
• Coordinate and schedule meetings with Internal and External Stakeholders as required, and also ensure all travel arrangements are coordinated, verified and finalized. This includes external experts.
• Accompany portfolio/programme managers to on-site meetings to assist with minute taking and follow-up on matters arising.
• Ensure proper records management for the Business Unit in compliance with the TIA file plan and records management policy and procedures
• Collate reports of external experts and present to the Portfolio of Programme Manager, or Unit Head as required.
• Process signature of contracts, and liaise with Legal and Finance departments to ensure contracts are complete. Prepare disbursement packs for sign-of. Ensure that disbursements take place in specified timeframes.
• Update investments dashboards with the statement of progress during the Investment review phase.
• Assist with ensuring effective business processes are in place to coordinate activities in unit.
• Capture and update investment information systems to enable investment management and reporting.
• Collect and collate information to compile relevant reports (Coordination and completion of Unit monthly reports).
• Procure technical and market reports and intelligence required by Portfolio and Programme Managers for the purposes of due diligence and allied evaluations.
• Ensure adherence to all relevant policies, procedures and frameworks.
• Compliance with all TIA systems (GMS, ERS, Performance Management, HR, Finance, Stakeholder information (CRM), fund management, reporting) is achieved.
• Collate and facilitate process reviews, internal audits and external audits by liaising with the team to submit information by the agreed deadlines.  

Stakeholder Relationship

• Ensure that Internal and external customers are aware of units offerings, mandate and keep abreast with the unit’s focus areas.
• Attend to cases on the CRM system and allocate to the correct Portfolio/Programme Manager within 48 hours. Ensure that progress on cases is updated and resolved appropriately. Report outstanding cases to the relevant Heads and Executives on a weekly basis.
• Enable the unit to engage effectively with Stakeholders and client. Arrange workshops with stakeholders as and when required.
• Keep a register from all Stakeholders on the impact achieved from TIA investments. (Demographic analysis, Geographic analysis, PDI, Women, Youth).
• Collect and collate investment or project marketing material for the marketing and Communications Unit.

Financial Perspective 

• Ensure that the investment/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the unit have updated information with regards to the budget.
• Draft, capture, track, monitor and report on Unit’s operational budget (Reconciliation with BI System) to the Head.

Learning and Growth

• KPA’s are understood and achieved as agreed upon in the Performance agreement.
• Review performance against agreed performance standards.
• Live the values and culture of TIA.
• Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency, aligned to Portfolio Manager or Programme Manager career ladder agreed with Head.
• Organisation Information Systems and tools are optimally utilized to execute core tasks

Deadline:29th May,2026