Coordinator: Health and Indigenous Knowledge Systems at Technology Innovation Agency

Minimum Requirements

• Three (3) year (Science or Engineering qualification) or relevant certification (e.g. ICASA SA), Business/Economic/Finance/Management
• Three (3) years’ experience in project management and/or administration /financial management
• Communication Skills (written & verbal)
• Agility in respond to urgent organizational requirements
• Project and Investment Management Skills
• Advanced computer literacy skills
• Analytical and interpretation skills
• Financial Management Skills
• Knowledge of PFMA and
• Administrative Best Practice Frameworks and Models

Duties and Responsibilities

• Ensure that the investment/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the unit have updated information with regards to the budget
• Draft, capture, track, monitor and report on Unit’s operational budget (Reconciliation with BI System) to the Head.
• Ensure that Internal and external customers are aware of units offerings, mandate and keep abreast with the unit’s focus areas
• Attend to cases on the CRM system and allocate to the correct Portfolio/Programme Manager within 48 hours. Ensure that progress on cases are updated and resolved appropriately. Report outstanding cases to the relevant Heads and Executives on a weekly basis.
• Enable the unit to engage effectively with Stakeholders and client. Arrange workshops with stakeholders as and when required.
• Keep a register from all Stakeholders on the impact achieved from TIA investments. (Demographic analysis, Geographic analysis, PDI, Women, Youth)
• Perform initial pre-screening evaluations on new applications and issue a feedback report with recommended actions to the Head of the Business Unit for review.
• Coordinate and schedule meetings with Internal and External Stakeholders as required, and also ensure all travel arrangements are coordinated, verified and finalized. This includes external experts.
• Accompany portfolio/programme managers to on-site meetings to assist with minute taking and follow-up on matters arising.
• Ensure proper records management for the Business Unit in compliance with the TIA file plan and records management policy and procedures.
• Collate reports of external experts and present to the Portfolio of Programme Manager, or Unit Head as required.
• Prepare disbursement packs for sign-off. Ensure that disbursements take place in specified timeframes.
• Update investments dashboards with the statement of progress during the Investment review phase
• Collect and collate information to compile relevant reports (Coordination and completion of Unit monthly reports)