Coordinator Legal at Airports Company South Africa

JOB DESCRIPTION

Key Performance Output

The successful candidate, reporting to the Group Manager, Legal & Information Privacy, will be responsible for the following:

• Perform and oversee office administration.
• Replenish levels of stock, stationery and functional sundries in line with SCM processes.
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
• Receive and host incoming visitors.
• Transcribe record and distribute minutes of meetings to relevant parties.
• Maintenance of documentation and document management system.
• Management of master and archive documentation.
• Assist in preparation of tender documentation and process as and when required.
• Log functional activity and/or maintain the functional system.
• Coordinate and extract reports from functional system to enable reporting of functional activities.
• Conduct research to assist with the implementation of continuous improvement initiatives in functional area.
• Conduct benchmarks and impact studies on completed initiatives.
• Conduct inspections and audits of Contractor activity on site.
• Oversee and coordinate the payment of functional suppliers.
• Reconcile travel budget for functional area.
• Track functional spend and ensure compliance to annual budget.
• Ensure effective communication with stakeholders and ensure adherence to statutory regulations, organisational standards, policies and procedures. 
• Report non-compliance and implement corrective actions to ensure compliance.

Technical Skills and Experience

The following skills and experience will be required: 

• National Senior Certificate (Grade 12) is essential.
• Relevant Diploma (NQF 6) is essential.
• 2-3 years relevant Operational experience is essential. 
• Must be proficient in MS Office packages.

Competencies

• Communication
• Report Writing
• Research and development
• Planning and Organising
• Customer Service Orientation
• Relationship Building
• Attention to Detail
• Networking
• Time Management 
• Knowledge of Applicable Legislation
• Product and Brand Knowledge
• Knowledge of functional discipline processes and procedures
• Knowledge of relevant software system

Closing date: 25 July 2024