Coordinator Monitoring and Evaluation at FoodBev Manufacturing SETA

Specific duties:

Project Monitoring

• Analyse the overall effectiveness of strategic documents and their potential impact on achieving desired outcomes.
• Monitor implementation of Service Level Agreement (SLA) and achievement of Annual Performance Plan (APP) targets.
• Support the Manager: M & E in developing monitoring systems and frameworks that will be effective for project monitoring.
• Under the guidance from the Manager: M&E develop monitoring tools.
• Conduct performance validation and provide recommendations to the target holders.
• Provides accurate weekly reports to Manager: M & E related to current status of all POEs.
• Support the M&E manager in developing organisational Theory of Change and the M&E Plan.
• Monitor FoodBev SETA department operational plans.
• Develop a site visit schedule which are mainly informed by identify slow-moving projects within the Commitment Register based on the implementation plan.
• Implement site visit schedule, produce site visit reports, update and monitor the site visit tracker.
• Analyze and synthesize the strategic priorities outlined in Chapter 6 of the SSP to inform the M&E chapter.
• Ensure alignment of M&E strategies with the overall objectives of the SSP.

Project Evaluation

• Develop an Evaluation agenda under the guidance of the Manager: M&E.
• Develop evaluation proposals with clear scope of work and methodologies.
• Develop tools for qualitative and quantitative evaluation studies.
• Sample the respondents for the evaluation study.
• Support the M&E manager in the circulation of the survey and data collection.
• Conduct data analysis from the evaluation studies.
• Evaluation of project status and impacts.
• Evaluate progress on the organisational strategic plan.
• Produce evaluation reports under the guidance of the Manager: M&E.
• Support Manager: M&E to disseminate findings from evaluation studies.
• Develop an evaluation implementation report and tracking system.

Reporting and Compliance

• Analyse and design SETMIS frameworks to optimise operations.
• Collaborate with cross-functional teams to develop and implement technical solutions
• Conduct system evaluations and risk assessments to identify areas for improvement.
• Provide training and support to staff on SETMIS best practices.
• Prepare detailed reports and documentation to communicate findings and recommendations.
• Prepare the quarterly performance information report and performance reporting in line with statutory reporting principles, i.e. DHET, Auditor General, DPME.
• Validate quarterly performance monitoring reports for DHET and DPME.
• Review and submit the updated Validation report to the M&E Manager and DHET.
• Contribute and engage to the weekly, monthly and quarterly trends performance information report.
• Support in the compilation of Monthly/Quarterly/Annual APP Performance reports for submission to the Manager: M&E.

Audit Risk and Compliance

• Identify compliance gaps within the various learning programmes
• Update and flag any new risks for attention by departments.
• Ensure audit packs are compiled and submitted to Manager: M & E
• Support the Manager: M&E in responding to audit queries and requests.

People/Staff Management

• Guide, lead and direct staff so that they are able to achieve the objectives set for them.
• Monitor and manage staff performance of staff within the division as appropriate in compliance with the Performance Management policy and processes.
• Ensure achievement of department planned goals and targets.
• Coach and mentor staff as appropriate to improve performance.
• Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• Practice sound labour relations within the approved conditions of service
• Ensure the implementation and adherence of the human resources policies, procedures and practices within the department
• Ensure that the values of FBS are understood and lived.

Requirements

Qualifying Criteria

• A relevant NQF 7 degree in Monitoring and Evaluation, Public/Business Administration or Social/Political Sciences.
• Research as module will be an added advantage
• Driver’s Licence
• 3 - 5 years working experience, of which 3 must have been in the SETA environment performing Monitoring and Evaluation.
•  Exposure to auditing.
• Knowledge of industry legislation, the various stakeholders, their responsibilities, and compliance requirement
• Minimum three (3) years’ experience in the implementation of programmes / projects, monitoring performance against indicators, evaluations, reporting and data processing.
• Minimum 3 – 5 years’ experience in Monitoring and Evaluation
• Experience in the SETA / Public Sector environment will be an added advantage.