Corporate Paralegal (43531) at Ntice Sourcing Solutions

Job Description

• Our established client on the La Lucia Ridge is seeking a Corporate Paralegal who will be required to provide legal support and assistance to the Senior Legal Counsel.
• This includes contract and document management, general legal administration, company secretarial support, and some compliance and risk functions. 

Key Responsibilities

Contract and Document Management

• Draft, review, edit, and format standard legal documents (template-based), such as customer orders, corporate resolutions, and filings under supervision.
• Conduct initial contract reviews to highlight key issues and risks for Senior Legal Counsel.
• Support contract negotiations by preparing summaries, checklists, and ensuring compliance with governance frameworks.
• Manage the full contract lifecycle, from template creation to execution and filing.
• Maintain accurate records and safe custody of contracts, legal files, and corporate documents.
• Keep template agreements and documents up to date.
• Support departments with reviews of supplier purchase orders.

General Legal Support

• Provide administrative and legal support to the Senior Legal Counsel and Commercial team.
• Manage the Legal Inbox, ensuring proper filing and distribution.
• Maintain and update the Legal Tracker, assigning tasks and following through until closure.
• Keep databases and filing systems for contracts and onboarding documents updated daily.
• Ensure proper document naming conventions and coding in line with internal policies.
• Manage customer and supplier onboarding, liaising with internal teams and external parties.
• Assist with customer and supplier documentation, such as NDAs, service order forms, MSAs, and credit applications.
• Prepare reports, correspondence, and presentations for internal stakeholders.
• Handle ad hoc administrative tasks and simple contract-related queries (e.g., renewals, termination terms).
• Conduct legal research and monitor legislative/regulatory updates, reporting findings.
• Carry out other legal-related tasks as assigned.

Company Secretarial and Regulatory Support

• Assist with preparation of board meeting materials (agendas, minutes, board packs).
• Maintain company records and statutory registers, and support filings with regulatory bodies.
• Provide assistance with compliance registers and governance documentation.
• Handle confidential and sensitive information securely.

Compliance and Risk Support

• Support internal audits and due diligence activities.
• Assist in developing, implementing, and monitoring compliance policies, procedures, and training.
• Identify and report compliance and legal risks relevant to the industry. 

General Responsibilities

• Maintain confidentiality and discretion at all times.
• Work independently and collaboratively, taking ownership of tasks and deliverables.
• Support colleagues and liaise effectively across teams.
• Participate in required training and certification programs.
• Represent the business professionally and courteously at all times.
• Promote a positive, professional, and supportive working environment. 

Key Relationships

• Senior Legal Counsel and Commercial Department team members.
• Management and personnel across the organisation.
• External stakeholders, advisors, and service providers. 

Qualifications and Experience

• Diploma/Certificate in Paralegal or Legal Studies (or equivalent).
• 3-5 years' experience as a paralegal or legal administrative assistant, preferably in a commercial law firm or in-house environment.
• Strong familiarity with commercial contracts.
• Telecommunications industry experience is an advantage.
• Proficiency in MS Office is essential.