MAIN JOB PURPOSE
The purpose of this role is to ensure accurate financial record keeping, keep track of income and expenditure and ensure that accounts stay within budget.
QUALIFICATIONS & EXPERIENCE
- Certificate or Diploma in Bookkeeping
- Studying towards a Finance degree would be highly advantageous.
- Computer literacy (MS Office, preparing and producing spreadsheets, bookkeeping software)
- 2-3 years’ experience in Accounting Bookkeeping.
- Thorough working knowledge of Accounting practices.
- Xero experience required.
- Advanced MS Excel required.
DUTIES
The duties include the following:
- Accurate Invoicing of client amounts due
- Receive monthly invoice instructions & check reliability & accuracy of information to be invoiced.
Delegate responsibility for invoicing
- Calculation, Accrual & Processing of Commissions, royalties & management fees due
- From client invoicing accurate, complete commission, royalties & management fees are calculated by 3rd working day.
- Calculation of One Pot Accrual from above calculation by 3rd working day
Balancing of Intercompany transactions on invoicing, royalties, management fees &commissions
- Ensure that all intercompany invoices & supplier bills for commission, royalty, management fees & rental charges correlate between companies by the 4th working day.
Oversee Credit control function & process
- Delegate Credit control tasks & responsibilities for effective credit control & cash collections
- Assessment of progress & effectiveness of credit control
Timely & Accurate recording & management of Invoice Master Sheets per entity
- Complete & correct export of invoicing records from Accounting system into invoice master sheet
- Accurate reconciliation of master sheet to general ledger
- Correct manual inputs & checking of master sheet, for accurate deferment.
Effective Reviewing of General ledger accounts
- Continuously assess general ledger accounts in all entities for accuracy, completeness, reliability, validity, with specific focus on correctness of allocations & splits
- Checking of balance sheet accounts for correctness with focus on salary control & commission accruals
Capturing of Payroll Journals
- Receiving, accurate & timely processing of payroll journals by 6th working day of the month
- Accurately processing of commission reallocation journals in GL in each entity per instruction.
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