MAIN JOB PURPOSE
The purpose of this role is to ensure accurate financial record keeping, keep track of income and expenditure and ensure that accounts stay within budget.
QUALIFICATIONS & EXPERIENCE
- Certificate or Diploma in Bookkeeping
- Studying towards a Finance degree would be highly advantageous.
- Computer literacy (MS Office, preparing and producing spreadsheets, bookkeeping software)
- 2-3 years’ experience in Accounting Bookkeeping.
- Thorough working knowledge of Accounting practices.
- Xero experience required.
- Advanced MS Excel required.
DUTIES
The duties include the following:
- Accurate Invoicing of client amounts due
- Receive monthly invoice instructions & check reliability & accuracy of information to be invoiced.
Delegate responsibility for invoicing
- Calculation, Accrual & Processing of Commissions, royalties & management fees due
- From client invoicing accurate, complete commission, royalties & management fees are calculated by 3rd working day.
- Calculation of One Pot Accrual from above calculation by 3rd working day
Balancing of Intercompany transactions on invoicing, royalties, management fees &commissions
- Ensure that all intercompany invoices & supplier bills for commission, royalty, management fees & rental charges correlate between companies by the 4th working day.
Oversee Credit control function & process
- Delegate Credit control tasks & responsibilities for effective credit control & cash collections
- Assessment of progress & effectiveness of credit control
Timely & Accurate recording & management of Invoice Master Sheets per entity
- Complete & correct export of invoicing records from Accounting system into invoice master sheet
- Accurate reconciliation of master sheet to general ledger
- Correct manual inputs & checking of master sheet, for accurate deferment.
Effective Reviewing of General ledger accounts
- Continuously assess general ledger accounts in all entities for accuracy, completeness, reliability, validity, with specific focus on correctness of allocations & splits
- Checking of balance sheet accounts for correctness with focus on salary control & commission accruals
Capturing of Payroll Journals
- Receiving, accurate & timely processing of payroll journals by 6th working day of the month
- Accurately processing of commission reallocation journals in GL in each entity per instruction.
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MAIN JOB PURPOSE
The Incumbent will be responsible for the training operations and administrative performance of the company, including administrative and logistical support to the Operations Manager.
EDUCATION AND EXPERIENCE
- Minimum of Matric (Grade 12) / equivalent
- Administration certificate NQF Level 4+ will be advantageous.
- Business management certificate an advantage
- Computer Literacy in MS Office suite
- Computer Literacy in Google suite
- Health & Safety certificate will be advantageous.
- 3-4 years’ experience in a similar role
- 3-4 Years’ experience in training environment
- 5+ Years’ experience in computer literacy.
DUTIES INCLUCES:
- Operations
- Populate and update daily training plan and training calendar.
- Schedule mobile and lifting training.
- Assist in arranging short courses & coordinate with KAM.
- Prepopulate student fixed term contracts and coordinate them being signed and uploaded to client project folders.
- Book accommodation & admin related tasks when necessary.
- Order protective clothing and toolboxes for all learners and Staff.
- Coordinate preparation of onboarding documentation for all learners
- Coordinate preparation of logbooks for learners.
- Coordinate course evaluation form completion by students with training officers
- Arrange meals for learners where required.
- Compile monthly stipend payments for learners and overtime and obtain approval.
- Update of workplace tracking
- Updating the training plan in the training calendar worksheet where necessary in collaboration with KAM.
- Prepare and distribute minutes for weekly meetings.
- Check, edit and send learners progress reports to KAM monthly.
- Generate learnerships reports on the system and send them to KAM monthly.
- Send out reminder to clients to send the learners back for Trade Test Preparation.
Health & safety
- Responsible Admin for Health and safety in Operations
- Ensure first aid and medicals for learners are done.
- Record keeping of orientation on safety and evacuation procedure for all new learners.
- Assist with conducting safety talks with staff.
- Take minutes for monthly safety meetings.
Support to Training Officers:
- Oversee generation of mobile and lifting license and certificate for signature.
- Oversee printing and issuing of short course certificates.
Financials:
- Get quotations for procurement of stationery, PPE, repairs, toolboxes etc.
- Ordering of office stationery, and consumables as required.
- Administer supplier invoices – Receive invoices, upload for approval, and keep track of payment.
Staff Supervision:
- Supervise and coordinate the operations of the administration department.
- Demonstrate effective, fair leadership, and inculcate the company values and culture.
- Supervise, monitor and oversee the tasks allocated to the admin clerks and assistants.
- Interacting, coaching, recognizing superior performance and addressing substandard performance of team members.
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MAIN JOB PURPOSE
Customer Service and Marketing Administrator answers incoming phone calls and directs them to the right person or department, answering customer questions and complaints. The Candidate may have to handle a high volume of inbound calls and should seek to create a positive experience for each caller. The incumbent will listen to clients to understand their reason for calling, address all questions and complaints, and provide an accurate and efficient response.
The Candidate will be responsible for supporting the Marketing Department by assisting with data capturing, filing, minutes taking, organising collateral, marketing initiatives, and marketing research.
DUTIES
- Answer the switchboard and respond to electronic correspondence professionally.
- Handle enquiries and complaints and direct them to the right person in the right Signa entity.
- Take messages and/or transfer calls professionally.
- Engage with customers in a remarkable customer service manner/client-centric manner.
- Receives telephonic enquiries and all electronic enquiries/communication e.g., [email protected] email address and refer to the relevant person/s.
- Give professional responses to any general enquiries and be able to identify the right person to refer matter to despite the uniqueness of enquiry/query.
- Understand company offering and the structure of the Signa organisation and key subject matter experts/key individuals and where they are in the different entities' building/geography.
- Collaborative with Marketing and all key staff /subject matter experts as required.
- Collate client/ staff, and vendor information and capture the information on the company database.
- Capture the newsletter subscriptions on the marketing database.
- Organise and distribute marketing collateral, stationery, and prints as required.
- Research current industry news regularly as required.
- Compiling and creating feedback reports.
- Be informed about the company's latest specials, offerings, and services.
- Assist, plan, and coordinate with general marketing projects as operationally required.
- Identify key opportunities internally and externally.
- Support the company’s Social Committee with event ideas, arrangements, and roll-out.
QUALIFICATIONS & EXPERIENCE
- A higher qualification in communications or marketing requirement.
- Computer Literate on MS Office.
- Must be proficient in business English and understand other languages.
- Certificate in telephone etiquette will be advantageous.
- 1-2 years’ experience in a similar role.
- Experience in liaison with customers.
- Experience in Google Search and MS Office.
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MAIN JOB PURPOSE
The Sales Representative’s role is to drive revenue growth by actively seeking out new clients, building and maintaining relationships with existing customers, and promoting the company’s extensive range of high-quality PPE products. is responsible for managing accounts, enhancing customer satisfaction, and managing their own customer set.
The incumbent will manage the contracting and execution of sales volumes and margin achievement and the development of new opportunities for value-adding Delta Health and Safety’s growth across their accounts.
DUTIES
- Devise and improve personal strategies to achieve sales targets and objectives.
- Prospecting and lead generation
- Sales presentations and conducting effective pitches.
- Negotiation, handling objections, and closing.
- Coordination, and collaboration for effective operational handovers.
- Problem-solving and winning query handling.
- Researching client requirements, market trends, and industry regulations
- Continuous development of product knowledge, selling skills, and effectiveness
- Networking, customer relationship building, and management.
- Sales administration and reporting.
EDUCATION AND EXPERIENCE
- Matric certificate.
- Minimum 3 years of sales experience in PPE - (Personal Protective Equipment) environment / fast consumable products.
- Minimum 5 years of related experience in the sales environment.
- Experience in sales and providing solutions based on customer needs.
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