Creditors Administrator at Excellerate JHI

About the role

• We are looking for an organised and detail-oriented Creditors Administrator – SLA to join our Finance team.
• The successful candidate will be responsible for processing supplier invoices, preparing and verifying payments, reconciling supplier accounts and maintaining accurate supporting documentation.
• The role requires a strong understanding of accounts payable processes and South African Revenue Service requirements relating to valid tax invoices. The incumbent will help ensure that suppliers are paid accurately and within agreed payment terms, while maintaining effective financial controls and supporting month-end and year-end processes.

What you will do
Invoice processing

• Review supplier invoices to ensure that they comply with applicable SARS and VAT requirements.
• Verify that invoice numbers, document dates, supplier details and amounts are accurately captured.
• Ensure that all invoices listed on supplier schedules are received and processed.
• Update supplier schedules, allocate the correct accounting codes and process invoices.
• Capture supplier credit notes accurately.
• Follow up on missing, incomplete or non-compliant invoices.
• Ensure contractual and recurring invoices are captured by the required monthly deadline.
• Assist the business in limiting unnecessary accruals.

Payment processing

• Review and sign off payment-run proposals against the supporting invoices.
• Verify vendor names, banking details, invoice numbers and payment amounts.
• Record any changes to the payment run on the prescribed documentation.
• Assist with balancing payment runs and maintaining complete supporting records.
• Ensure suppliers are paid accurately and within agreed payment terms.
• Withhold payment where invoices do not comply with SARS requirements or where transactions lack the required supporting documentation.

Supplier reconciliations and query resolution

• Perform supplier account and statement reconciliations.
• Investigate and resolve outstanding supplier queries.
• Liaise with the relevant business stakeholders regarding missing information, disputed invoices or outstanding approvals.
• Provide regular feedback to the Creditors Controller regarding unresolved matters.
• Help ensure that supplier statements do not contain items outstanding for longer than 30 days.

Document management

• Save invoices and supporting documentation on the relevant shared drives and approved systems.
• Maintain and update invoice-tracking spreadsheets.
• Ensure that records are complete, accurate and easily retrievable.
• Support the annual electronic filing and archiving process.

Reporting and administrative support

• Respond to internal and external audit queries.
• Prepare Excel schedules relating to monthly expenses and accounts payable activities.
• Support month-end and year-end closing processes.
• Provide backup support to colleagues through the team’s buddy system.
• Perform other reasonable accounts payable and administrative duties as required.

What you will bring

• A minimum Grade 12 qualification with Accounting as a subject.
• An equivalent accounting qualification or relevant training, such as an Associate Accounting Technician qualification, would be advantageous.
• At least two years’ relevant experience in creditors, accounts payable or a similar finance administration environment.
• Previous experience processing invoices, preparing payment runs and reconciling supplier accounts.
• Knowledge of SARS and VAT requirements applicable to supplier invoices.
• Understanding of accounts payable policies, procedures and financial controls.

Systems and technical skills

• Computer literacy.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience using SAP.
• Experience using MDA and PMX would be advantageous.
• Strong administrative and record-management skills.
• Good time-management and prioritisation abilities.

Personal attributes
The ideal candidate will demonstrate:

• A high level of accuracy and attention to detail.
• A systematic, methodical and organised approach to work.
• The ability to manage repetitive and deadline-driven processes consistently.
• Strong written and verbal communication skills.
• The ability to remain effective during high-volume payment periods and month-end deadlines.
• Drive, accountability and a commitment to delivering quality work.
• A collaborative approach and willingness to support fellow team members.
• A strong customer and service orientation.
• The ability to work independently while contributing positively to the wider Finance team.