Fresh Jobs at Excellerate JHI

About the role

• We are looking to appoint a Procurement Administrator and Technical Assistant to support the Senior Technical Manager within one of our portfolios. The role manages the end-to-end procurement cycle, technical maintenance workflows, service-level agreement administration, occupational health and safety compliance administration, and general office support.
• You will help protect financial integrity through accurate general ledger coding and accrual tracking, monitor vendor performance against contracts, maintain audit-ready technical and safety records, and provide high-level operational support to the technical team and vendor network.

What you will bring

• Grade 12 or equivalent.
• A certificate or diploma in Bookkeeping, Supply Chain, Property or Facilities Management, Contract Administration, or Safety Management, such as SAMTRAC, NEBOSH or SHEQ basics.
• A minimum of five years’ practical experience in technical administration, procurement, SLA management or OHS compliance within property or facilities management.
• Working knowledge of Chase or similar workflow and procurement software, general ledger structures and procurement processes.
• Sound understanding of SLAs, vendor KPIs, OHS requirements, B-BBEE certificates and statutory contractor compliance.
• Basic bookkeeping and financial literacy, together with a technical understanding of building systems.
• Strong Microsoft Office skills, particularly Excel and Word, with excellent administration and accurate minute-taking ability.
• Strong planning, organisation, time management, communication, negotiation and problem-solving skills.
• A methodical, proactive and detail-oriented approach, with the ability to work under pressure, use own initiative and handle confidential information.

What you will be doing

• Load approved requisitions, issue purchase orders, allocate the correct GL codes and maintain accrual and payment-status records.
• Open, assign and track work orders and purchase orders on Chase, verify completion and produce operational performance reports.
• Maintain master SLA and contract trackers, monitor vendor KPIs, flag expiring contracts and report non-performance.
• Manage vendor portal approvals and maintain B-BBEE certificates, Letters of Good Standing, section 37(2) agreements and other compliance documents.
• Maintain OHS files, safety registers, incident logs and statutory service certificates, and coordinate OHS committee agendas and minutes.
• Keep technical, SLA and OHS master files accurate, current, audit-ready and easily retrievable.
• Highlight missing or expiring documents and escalate vendor non-compliance, safety hazards or operational risks.
• Provide diary coordination, minute taking, calls, correspondence and ad-hoc operational support to the Senior Technical Manager.
• Liaise professionally with Finance, Legal, Technical, Property Management, vendors, contractors, clients and tenants.
• Comply with company policies, procurement controls, contractual obligations and statutory health and safety requirements.

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About the role

• We are looking for an organised and detail-oriented Creditors Administrator – SLA to join our Finance team.
• The successful candidate will be responsible for processing supplier invoices, preparing and verifying payments, reconciling supplier accounts and maintaining accurate supporting documentation.
• The role requires a strong understanding of accounts payable processes and South African Revenue Service requirements relating to valid tax invoices. The incumbent will help ensure that suppliers are paid accurately and within agreed payment terms, while maintaining effective financial controls and supporting month-end and year-end processes.

What you will do
Invoice processing

• Review supplier invoices to ensure that they comply with applicable SARS and VAT requirements.
• Verify that invoice numbers, document dates, supplier details and amounts are accurately captured.
• Ensure that all invoices listed on supplier schedules are received and processed.
• Update supplier schedules, allocate the correct accounting codes and process invoices.
• Capture supplier credit notes accurately.
• Follow up on missing, incomplete or non-compliant invoices.
• Ensure contractual and recurring invoices are captured by the required monthly deadline.
• Assist the business in limiting unnecessary accruals.

Payment processing

• Review and sign off payment-run proposals against the supporting invoices.
• Verify vendor names, banking details, invoice numbers and payment amounts.
• Record any changes to the payment run on the prescribed documentation.
• Assist with balancing payment runs and maintaining complete supporting records.
• Ensure suppliers are paid accurately and within agreed payment terms.
• Withhold payment where invoices do not comply with SARS requirements or where transactions lack the required supporting documentation.

Supplier reconciliations and query resolution

• Perform supplier account and statement reconciliations.
• Investigate and resolve outstanding supplier queries.
• Liaise with the relevant business stakeholders regarding missing information, disputed invoices or outstanding approvals.
• Provide regular feedback to the Creditors Controller regarding unresolved matters.
• Help ensure that supplier statements do not contain items outstanding for longer than 30 days.

Document management

• Save invoices and supporting documentation on the relevant shared drives and approved systems.
• Maintain and update invoice-tracking spreadsheets.
• Ensure that records are complete, accurate and easily retrievable.
• Support the annual electronic filing and archiving process.

Reporting and administrative support

• Respond to internal and external audit queries.
• Prepare Excel schedules relating to monthly expenses and accounts payable activities.
• Support month-end and year-end closing processes.
• Provide backup support to colleagues through the team’s buddy system.
• Perform other reasonable accounts payable and administrative duties as required.

What you will bring

• A minimum Grade 12 qualification with Accounting as a subject.
• An equivalent accounting qualification or relevant training, such as an Associate Accounting Technician qualification, would be advantageous.
• At least two years’ relevant experience in creditors, accounts payable or a similar finance administration environment.
• Previous experience processing invoices, preparing payment runs and reconciling supplier accounts.
• Knowledge of SARS and VAT requirements applicable to supplier invoices.
• Understanding of accounts payable policies, procedures and financial controls.

Systems and technical skills

• Computer literacy.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience using SAP.
• Experience using MDA and PMX would be advantageous.
• Strong administrative and record-management skills.
• Good time-management and prioritisation abilities.

Personal attributes
The ideal candidate will demonstrate:

• A high level of accuracy and attention to detail.
• A systematic, methodical and organised approach to work.
• The ability to manage repetitive and deadline-driven processes consistently.
• Strong written and verbal communication skills.
• The ability to remain effective during high-volume payment periods and month-end deadlines.
• Drive, accountability and a commitment to delivering quality work.
• A collaborative approach and willingness to support fellow team members.
• A strong customer and service orientation.
• The ability to work independently while contributing positively to the wider Finance team.

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About the role

• We are seeking a dynamic professional to enhance finance's role as a strategic business partner across Business, Tenants, Property Asset Management, and External Clients. This pivotal role involves overseeing and influencing business decisions, managing the Client Portfolio Financial Department, and developing robust reporting systems tailored to property owners' needs. Join us in transforming finance into a value-adding force within our organisation.

What you will bring

Inherent requirements for the position (non-negotiable)

• BCom Accounting Degree
• 5 years of relevant experience, ideally within the property management sector.

Additional demonstrable requirements:

• Proficiency in computer applications including SAP, MS Office (Advanced Excel, Outlook, Word)
• Strong administration and time management skills
• Advanced financial calculations and reporting capabilities
• Business planning expertise, particularly in the context of property asset management
• In-depth understanding of financial policies, procedures, and processes
• Proven experience in capital expenditure and contract management
• Familiarity with legal aspects pertaining to property management, including leases and regulatory compliance
• Knowledge of financial statements (IS, BS), budgeting processes, GAAP principles applicable to property accounting, and tax implications in property transactions
• Excellent communication skills, particularly in conveying financial information to stakeholders in property management
• Effective team leadership and change management skills, essential for guiding financial strategies in property portfolios
• Strong financial and business acumen, with a demonstrated ability to optimize financial performance in property assets

What you will be doing

As part of our team, you will be responsible for comprehensive portfolio management, focusing on optimizing financial performance and client satisfaction within the property management sector. Your key responsibilities will include:

Financial Management

• Management accounts preparation.
• Forecast updates and management.
• Financial Reporting : Finco, Exco and Board pack preparation
• General Ledger Management.
• Debtors management- weekly
• Creditors management-monthly
• Payroll processing
• Auditing & Analytical explanations
• Management information and reports
• Pro-active feedback and reporting to business Monthly statutory reporting (i.e. Trial balance, cash flow management, VAT and Income tax. etc )
• Income management (Management Fees, recoveries, commissions and sundry income due by Landlords)
• Budgeting (Analyze, determine tendencies, evaluate, budget management & explain deviations)

System development

• Automation of processes with regards to reporting and management fees.
• Development in conjunction with Senior Financial Manager and CFO
• Input how transactions should be treated financially on IT systems
• SAP and BI Tool maintenance
• Structure and hierarchy maintenance

Business Unit Profit 

• Review results (Cost Centers)
• Manage actuals vs budgets (Variance analysis)
• Receive the input of functions on budget
• Input w.r.t projections Control and update Projections
• Pro active identification of over and under spending
• Manage Income and Balance sheet of region
• Cost control

Audit and Compliance

• Handle queries on audit report
• Implement audit recommendations
• Preparation of monthly Compliance schedules