Admin Clerk :Administration Services at Western TVET College (Westcol)

MINIMUM REQUIREMENTS    

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Administration/Managament Assistant/Office Management and Technology or any other relevant qualification. A valid driver’s license will be an added advantage. Must be computer literate.

COMPETENCIES, KNOWLEDGE, AND SKILLS    

• Must have knowledge and understanding of the registration processes and procedure. Ability to communicate well with people at different levels and backgrounds. Must have knowledge of switchboard operation. Must have good telephone etiquette. Ability to capture data. Should have sound organisational skills, planning, organising, communication, customer services and report writing skills. High level of integrity and loyalty.

DUTIES    

• Administer and assist with student registration processes in line with the college’s Standard Operating Procedures (SOPs). Capture and verify student information on the Business Management System (BMS). Print and distribute control lists and class registers. Verify data before submission to the Department of Higher Education and Training (DHET). Screen and process online applications. Attend to student and public enquiries. Operate the campus switchboard and direct calls appropriately. Capture student marks and absenteeism accurately. Maintain updated student academic records and ensure all information is securely stored and accessible when required. Capturing and administration of requisition forms, receive goods and services, verify deliveries against relevant documents, and follow up on outstanding orders. Ensure proper documentation and filing for all procurement-related transactions at campus level. Provide administrative support services (application of college bursaries) to the campus management team.