Creditors Manager - JHB at Bluespec Holdings

PURPOSE OF JOB:

• To ensure that all payments are done for the whole group as sufficient as possible.

  MAIN RESPONSIBILITIES:

• To ensure all reconsolidations are done and checked before payments are issued to a supplier to avoid duplications and over payments on a monthly basis.
• To ensure that all reconciliations are reconciled correctly by the creditor’s clerk and all requests for credit are claimed before payments are made to a supplier. Follow up with debtors on payments.
• To ensure the correct posting and allocation of payments and journals to the correct accounts payable account.
• To ensure credit notes are passed on price differences and queries on a monthly basis.
• To ensure that the monthly payment schedule is complete once all reconciliations are checked and authorised.
• To ensure creditors provisions are raised to provide for cost of sales purchases on a monthly basis.
• To ensure that cash on delivery accounts are reconciled on a monthly basis to avoid fraud
• To ensure cost of sale imports are done on a monthly basis and balanced between accounting systems.
• To ensure that all branches follow payment procedure when submitting payments for authorisation on a daily basis.
• To ensure that all documentation is checked and monthly schedules completed according to the Group Policies and Procedures.
• To ensure that all payments are signed off and loaded on banking system for payment.
• To ensure that all new suppliers loaded on banking systems are Vendor approved.
• To check that all cheques are issued to the correct supplier before payments are made.
• To ensure payments are released in the correct customer banking account on submission.
• To ensure that the cheque list is sent out daily to the Financial Director, Financial Manager, Accountant and Bookkeeper for verification purposes.
• To provide summarised monthly reporting schedules to all operations directors and shareholders in order for them to evaluate the branch profit.  
• To ensure work in progress journals are calculated, and posted on a monthly basis.
• To ensure that cost of sales reports are completed and split into various categories on a monthly basis.
• To ensure relevant monthly discount calculations are completed and paid according to the discount structure.
• To ensure monthly purchases per supplier schedule are completed on cost of sales.
• To ensure sales per insurance schedule is completed monthly.
• To ensure new project tracking and workflow is completed monthly.

Requirements

EXPERIENCE AND QUALIFICATION

• Senior Certificate (Grade 12)
• Advanced Excel skills
• 5 Years’ experience as Creditors Supervisor
• Nedbank business banking experience advantageous
• Driver’s license and own transport

SKILLS

• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability;
• Good oral and written communication skills;
• Organisational skills and the ability to multitask;
• The ability to be proactive and take the initiative;
• Tact and diplomacy;
• Communication skills;
• Time management;
• Accuracy and attention to detail;
• Confidence;
• Good team working skills;