Current Job Vacancies at Bluespec Holdings

PURPOSE OF JOB:

• To ensure that all payments are done for the whole group as sufficient as possible.

  MAIN RESPONSIBILITIES:

• To ensure all reconsolidations are done and checked before payments are issued to a supplier to avoid duplications and over payments on a monthly basis.
• To ensure that all reconciliations are reconciled correctly by the creditor’s clerk and all requests for credit are claimed before payments are made to a supplier. Follow up with debtors on payments.
• To ensure the correct posting and allocation of payments and journals to the correct accounts payable account.
• To ensure credit notes are passed on price differences and queries on a monthly basis.
• To ensure that the monthly payment schedule is complete once all reconciliations are checked and authorised.
• To ensure creditors provisions are raised to provide for cost of sales purchases on a monthly basis.
• To ensure that cash on delivery accounts are reconciled on a monthly basis to avoid fraud
• To ensure cost of sale imports are done on a monthly basis and balanced between accounting systems.
• To ensure that all branches follow payment procedure when submitting payments for authorisation on a daily basis.
• To ensure that all documentation is checked and monthly schedules completed according to the Group Policies and Procedures.
• To ensure that all payments are signed off and loaded on banking system for payment.
• To ensure that all new suppliers loaded on banking systems are Vendor approved.
• To check that all cheques are issued to the correct supplier before payments are made.
• To ensure payments are released in the correct customer banking account on submission.
• To ensure that the cheque list is sent out daily to the Financial Director, Financial Manager, Accountant and Bookkeeper for verification purposes.
• To provide summarised monthly reporting schedules to all operations directors and shareholders in order for them to evaluate the branch profit.  
• To ensure work in progress journals are calculated, and posted on a monthly basis.
• To ensure that cost of sales reports are completed and split into various categories on a monthly basis.
• To ensure relevant monthly discount calculations are completed and paid according to the discount structure.
• To ensure monthly purchases per supplier schedule are completed on cost of sales.
• To ensure sales per insurance schedule is completed monthly.
• To ensure new project tracking and workflow is completed monthly.

Requirements

EXPERIENCE AND QUALIFICATION

• Senior Certificate (Grade 12)
• Advanced Excel skills
• 5 Years’ experience as Creditors Supervisor
• Nedbank business banking experience advantageous
• Driver’s license and own transport

SKILLS

• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability;
• Good oral and written communication skills;
• Organisational skills and the ability to multitask;
• The ability to be proactive and take the initiative;
• Tact and diplomacy;
• Communication skills;
• Time management;
• Accuracy and attention to detail;
• Confidence;
• Good team working skills;

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MAIN RESPONSIBILITIES:

Firstgroup is customer led and service driven. A Key Account Manager is responsible for managing key accounts, acquiring a thorough understanding of key client needs and requirements, expanding the relationships with existing clients by continuously proposing solutions that meet their objectives.

Responsibilities:
Implementation of Client Portfolio:

• Understanding the requirement (Services|Protocols)
• Documentation of agreed processes (Agreement|Client Detail Form)
• Systems (Creation of Dreamtec node|Creation of Accumatica Account)
• Telephony (creation of Smart Access Number|Trigger Number|IVR Recording, Scripting)
• Data (Linking of client data to Dreamtec| Business Rules|Testing)
• Rates (Documented, Implemention on Dreamtec|Tested)
• Training (Contact Centre Agents)
• Understanding of Bluespec, Firstassist, Towing and Emergency Services Industry.

Knowledge of Client Portfolio:

• Implementation Set Up (Agreement | CDF)
• Operations (Processes | Protocols | Service Levels) & Finance (Processes|Requirements)
• Ensure Compliance and Understanding of client portfolio by all internal departments

Extensive Reporting to Clients:

• Monthly Utilization Stats,Service Enquiries & Various Analysis Reports.

Constant Interaction with Clients:

• Management of Emails Escalations
• Monthly Operational Meetings

Admin:

• Creation of Documents & Maintaining of Sharepoint client folder (Saving of Documentation|Email Communications)
• Minutes of Meeting (Submission within 24 hours of Meeting) & Fuel Reviews|Rate Renewals

Requirements:

• Goal-oriented, organized team player
• Self-motivated, self-directed
• Able to work under pressure & outside of business hours
• Excellent interpersonal relationship skills
• Innovation, decision making and tenacity
• Able to multitask, prioritize, manage time efficiently and meet deadlines 
• In-depth understanding of company key clients and their requirements
• Eager to expand company with new clients and programmes
• Excellent verbal and written communication skills; must be a listener and a presenter
• Strong numeracy skills with demonstrated attention to detail
• Strong Problem-solving skills 
• Strategic planning & Strong Admin Skills
• Analytical Skills
• MS Office – excel | word | power point 
• Own transport

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MAIN RESPONSIBILITIES:

• Assist with maintaining relationships with existing and potential suppliers to the Business – e.g. prioritizing supplier payment according to urgency, manage queries and reconciling items accurately and efficiently.
• Assist procurement with maintaining correct service provider information e.g. communicating on correctness of VAT information.
• Ensure bank balances are corrected to agreed-upon levels through cash control:
• Ensure creditors payments are done timeously and accurately and that all discounts are taken in accordance with SLA's and Rate adjustments.

Establish internal controls to deliver efficient processes and systems:

• Month end procedure.
• Ensure all service provider recons and payments meet month end deadlines.

Creditors Recons:

• Review banking details and ensure all new suppliers are loaded on the bank as beneficiaries ,follow up on all pending beneficiaries to avoid payment delays.
• Ensure payment remittances are sent out as soon as payment has been processed and account related queries are timeously resolved and communicated back to the supplier.
• Ensure outstanding items on the creditors recons are minimal and within the accepted parameters.
• Ensure creditors department clear creditors recon items timeously (within 60 days)once the clean-up is complete.
• Ensure creditors ageing is within accepted parameters (no more than 5% or Older than 60 days once the clean-up is completed)
• Assist in ensuring all Dreamtec issues are communicated ,monitored and resolved accurately and timeously.

Management of Dreamtec and verifications relationship:

• Assist in ensuring posting to SP accounts and better usage of the SP portal to make the creditors recon process optimally efficient.
• Assist procurement in driving portal usage to reach targets - liaising closely with suppliers to achieve this.
• Obtain monthly report from procurement for new suppliers loaded on the portal.
• Communicate with debtors and verifications team to ensure additional costs are timeously billed and cases posted.
• Put processes in place to identify and communicate inefficiencies/errors/weaknesses in the flow-through from Dreamtec to management

Requirements:

• 3 Years’ experience as a Creditors clerk.
• Matric with accounting or math.
• Accounting Diploma an advantage.
• Microsoft – intermediate.
• ACUMATICA/ ERP system.
• Sales Force an advantage.

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Main Job Functions

• Tracking and analysing the performance of advertising campaigns, managing the marketing budget and ensuring that all marketing material is in line with brand identity.
• Establish positioning, identify target audiences, and develop marketing plans with specific objectives across the different divisions within the Bluespec Holdings (Pty) Ltd group of companies.
• Lead the execution of marketing programmes from start to finish, leveraging internal support and driving collaboration.
• Analyse customer insights, consumer trends, market analysis, and marketing best practices to build successful strategies.
• Create, maintain, and conduct analytics reporting in order to extract key insights for future campaign developments and go-to-market strategies, complete with formal proposals and recommendations on tactics.
• Working in partnership with the ad agencies, develop creative briefs and guide creative direction to meet objectives for all advertising platforms.
• Gather customer and market insights to inform outreach strategies, increase customer conversions, and generate more qualified leads.
• Identify effectiveness and impact of current marketing initiatives with tracking and analysis.
• Produce valuable and engaging content for the company website that attracts and converts specified target groups.
• Build strategic relationships and partner with key industry players, agencies, and vendors.
• Measure and report on the performance of marketing operations, gain insight and assess against goals; and
• Analyse customer behaviour and adjust advertising operations; accordingly,

Requirements

EXPERIENCE, NON-NEGOTIABLES AND QUALIFICATIONS REQUIRED:

• 5 – 7 years marketing experience.
• Minimum 3 years BCom Marketing degree/ formal tertiary qualification is a must.
• Honours in brand Management is beneficial.
• Strategic planner.
• Community Management (Hello Peter and social media).
• Customer service experience is a must.
• Experience interacting on an executive level.
• Very well presented and professional individual.
• Excellent interpersonal skills and relationship building skills.
• Excellent communication skills both verbal and written.
• High level of integrity.
• Must be able to work under pressure and multitask.
• Strong problem solving skills.
• Must be able to proactively resolve issues / concerns; and

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Description
Qualified IT Technician will install and maintain computer systems and networks aiming for the highest functionality. Must have a thorough knowledge of computer software and hardware and a variety of internet applications, networks and operating systems and great troubleshooting abilities.

Networking is critical and Client Server Environments

• Excellent diagnostic and problem solving skills
• Excellent communication skills
• Outstanding organizational and time-management skills
• In depth understanding of diverse computer systems and networks
• Good knowledge of internet security
• Identify computer or network equipment shortages and place orders
• Set up workstations with computers and necessary peripheral devices on prim and within RDS importance environment (routers, printers etc.)
• Check computer hardware (monitors, mouses, keyboards etc.) to ensure functionality
• Install and configure appropriate software and functions according to specifications
• Basic network troubleshooting
• Develop and maintain local networks in ways that optimize performance
• Compliance with the relevant IT Policy and Procedures
• Provide orientation and guidance to users on how to operate new software and computer equipment
• Perform troubleshooting to diagnose and resolve problems (repair or replace parts, debugging etc.)
• Maintain records/logs of repairs and fixes and maintenance schedule
• Ability to engage with external and external  stakeholders to identify and solving troubleshooting

Requirements

• 5 – 10 Years in an IT Support Environment Covering Network, Back End and Front-End Systems Support  
• Degree in Computer Science or information technology
• Certification as IT Technician will be an advantage (e.g. CompTIA A+, Microsoft Technology Associate (MTA), Network Certified)

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Description

• Ensure the smooth running of the (designated area) Branch, maintain existing relationships with Service Providers and customers, and elicit new, cost effective Service Providers who meet Group Standards
• Ensure monthly production targets are met
• Contain workshop losses between departments
• Ensure salary costs are within budget with minimum use of overtime
• Ensure COS% on each job is optimal
• Confirm 100% accuracy on all final costings including additionals charged for
• Ensure achievement of daily conversion targets
• Ensure achievement of COS% on tow ins per quote and weighted average monthly
• Ensure that quotes prepared are profitable, accurate and fully  completed optimising labour and minimising additionals
•  Ensure assessments are done correctly and minimising costs
• Identify new insurance companies and broker networks in order to position and enhance services, benefits and value adding initiatives to all parties
•  
• Ensure workloads for all branches are met
• Ensure that the Group and respective MBR’s receive an adequate share of the insurer/brokers authorised repair work
• Ensure the quality of work done is according to manufacturer’s standards
• Ensure Health and Safety  measures are adhered to at all times
• Ensure company equipment and machinery is maintained and serviced
• Ensure that all files contain the necessary documentation to be compliant with Insurers and Manufacturers audits
• Ensure Group and Insurance SLA’s are adhered to in final costings
• Ensure quotations are compliant with relevant insurers SLA’s
• Ensure accuracy on vehicle details (parts, model, price etc.)
• Ensure special instructions form client/insurer is adhered to
• Ensure proficiency in all industry and Company quoting ( Audatex, TMS etc)
• Remain up to date on changes in insurance requirements and protocols 
• Be familiar with current insurance industry legislation, and keep abreast of new developments
• Follow up and respond to escalations within 24 hours 
• Facilitate the communication and priority resolution of repair issues between parties 
• Initiate continuous and regular contact with insurers and brokers and manufacturers to evaluate their expectations and ability to meet client service deliverables
• Ensure that Group benchmark CSI targets are met
• With assistance from HR, recruit competent, high performance staff 
• Contribute to developing an enabling culture, and high staff retention through mentoring 
• Drive performance management throughout the year
• Provide training and development to ensure successionConduct annual performance appraisals

Requirements

• Motor industry, Insurance experience
• Matric
• Chartered Accountant and/or Engineer
• Microsoft suite – intermediate
• Online system

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Job Purpose

In this role, you will be building relationships with key stakeholders, work closely with operations to secure alignment on account planning activities.
The Finance Manager is responsible for all aspects of financial management, ensuring compliance with internal policies and procedures. This role builds the capacity of the Company’s finance team. S/he oversees the day to day work of the finance department and is responsible for the effective use and deployment of staff and financial resources.

Job Functions

• All financial reporting, policies and procedures, while driving reporting excellence
• Provision of support to functional leaders with respect to financial reporting
• Development and continued integration of financial systems
• Project budgeting, forecasting and cash flow forecasting
• Business analysis including monitoring
• Team leadership and training of local staff

Key Responsibilities include: Management of the Finance & Administration Department:

•  Lead and manages the finance team ensuring all areas are functioning effectively (including taxation, cost management, accounting, payroll and reporting). Oversee administrative functions Oversee all vendor contracts including sourcing, negotiation and ensuring appropriate agreements, execution and service levels Ensure that all activities are done according to budget and forecasts.
•  Plan, organise and control the high level activities related to the department.
•  Develop and maintain progression and succession plans for the department as per company and HR guidelines; this includes the development, implementation and maintenance of a department skills matrix among other requirements

Cost.

•  Monitor operating budget performance and actively participates in the monthly review process.
•  Accountable for the preparation of the budget and on delivery (costs and time)
•  Negotiate and manage third party service providers in order to reduce costs

Planning

•  Plan work according to business requirements and guides all activities accordingly
•  Manage the annual site planning and administrative process

People & Team Management

•  Develop and encourage a team approach with shared objectives
•  Review and communicate individual and team performances in daily, weekly, monthly team meetings.
•  Create and maintain strong relationship with all internal and external stakeholders
•  Active involvement in employee development by mentoring, training and coaching employees of the departments to enhance overall team skills development
•  Develop and monitor the progress of employee development and progress plans.
•  Ensure all key people program requirements are met including timely performance management reporting, core training and development programs, etc.
•  Ensure the Finance and Administration Team is executing in their roles and responsibilities to an expected industry standard Policy.

Procedure and Process Development

•  In consultation with corporate management, review relevant policy and procedures.
•  Communicate with corporate staff to ensure effective alignment and collaboration on key initiatives

Innovation and Improvement

•  Actively participate in the continual review of company procedures and make recommendations as required
•  In collaboration with the Business Performance Manager, identify and address business process opportunities in all areas to further improve effective and efficient operation
•  Identifies, investigates and implements improvements to all commercial operations in order that security management capability that will satisfy External audit controls compliance

Requirements
EXPERIENCE AND QUALIFICATIONS REQUIRED:

• BCom Accounting degree – non-negotiable
• Advanced excel ability is vital – non-negotiable
• CIMA qualification would be beneficial
• Minimum 5 - 8 years' relevant experience
• Motor industry experience would be beneficial, however manufacturing and construction industry would be considered
• Insurance background would be advantageous
• Experience mentoring, coaching and building and leading teams with people at all level
• Demonstrated experience designing and developing financial, cost and performance management reports
• Experience developing and improving business processes
• Strong communication skills in English

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Key Performance Area:

 Ensure good customer service

•  Welcoming customers, informing them about specials or new items, answering questions, and accepting orders and payments.
•  Packaging food and beverages for sale.
•  Updating signage and displays to attract customers.
•  Ensure that beverages and food are served timeously.

 Serving of hot and cold beverages and food

•  Serving foods, such as sandwiches or baked goods, grinding and blending coffee beans, brewing coffee and tea, serving smoothies milkshakes and                            serving items to customers.
•  Adhering to all food safety regulations and quality controls.
•  Learning about brewing methods, beverage blends, food preparation, and presentation techniques to improve food quality.

 Ad hoc duties

•  To ensure availability to assist in the food kitchen and bakery as and when required.
•  Cleaning and restocking work and dining areas, emptying trash and sanitizing equipment and utensils.

Requirements

Critical experience:

• 1 - 2 years working as a barista in a restaurant / hospitality industry.
• Positive reference of a pleasant demeanour and high energy.
• Customer ServiceRead and write English.
• Basic reading and writing.