Cylinder Transport Coordinator at TotalEnergies

Candidate Profile

• Diploma in Transport / Fleet Management / Logistics or studying towards one.
•  Technical fleet knowledge
•  Must be able to work well under pressure in a highly stressful environment.
•  Strong HSEQ background
•  Strong communication skills / verbal and written
•  Routing and scheduling experience
•  Soft skills / time management and prioritising duties.
•  Minimum three years relevant experience.
•  Problem solving skills.
•   Ability to forecast demand and plan optimised delivery trips.
•  Must be computer literate in Ms Office Suite
•  Valid Driver’s Licence

Activities

To effectively optimize cylinder transport operations to reduce cost and inefficiencies through:

• Optimization of  transport delivery routes.
• Coordination of deliveries, including last-mile delivery management.
• Management of transport schedules.
• Communication with carriers to organize the movement of goods.
• Track goods movements in real time.
• Supervise returns in reverse logistics.
• Manage logistical problems, such as delays or vehicle breakdowns.
• Ensure compliance with PATROM and road safety regulations.
• Optimize transport costs while maintaining service quality, considering the company's push-pull strategy.
• Manage transport-related documents, such as invoices, rates and kilometer reports.
• Collaboration with other departments, such as sales, depot operations and  carriers.
• Resolution of unforeseen transport issues, such as breakdowns and transport staff absenteeism
• Maintaining records and reports on transport operations.
• Monitoring carriers' performance and evaluating their efficiency.
• Implement continuous improvement processes to optimize transport operations
• Monitor delivery KPI`s
• Monitor, manage and verify all other transport cost with all depots. (OT / Sleep Out / Staff Transport)
• Review and assist the OBC coordinator to improve and action all violations with transport service providers.

Context & Environment

• A complex LPG logistics network fuelled by supply interruption and demand changes due to seasonality and weather with  tough cost management environment.
• A high-pressure environment that requires ability to prioritise tasks and manage time effectively. Available after hours and weekends to respond to plan changes and emergency situations
• Three Regions ( Central, Coastal and Southern)
• Eight Depots located in major cities
• Customers located in remote areas
• Average distance per annum 18000km

Additional Information

HSEQ

    To effectively manage and minimize HSE risk within area of responsibility by ensuring:

• Compliance with all HSE Policies, rules, guideline and legal requirements 
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility
• Report at least One near miss or nonconformances per Month
• Ensure that black spots are clearly marked on mix telematics and communicated to route planners
• Conduct incident investigations and root cause investigations as and when they occur
• In the event of an accident / incident, manage the event and report as per the transport emergency plan.
• Conduct audits and inspections at least once a year
• Be part of the monthly transport HSEQ meetings
• Monitor the closeout of incidents, actions, and non-conformances within the allocated time in the area of responsibility.
• Ensure that fleet staff attend toolbox talks twice a week and keep record of the minute