Data Administrator at WastePlan

Job Summary

Collect, process, and approve waste manifests, weighbridge slips and supporting documentation for all vendor sales, commercial and residential collections. Ensure all data is processed, approved, accurate and trustworthy. Confirm that all required data documents are completed in full. Complete the monthly waste stream reports for clients or assist with these reports. Attend to all incoming internal and external queries on the data reports.

Responsibilities

Collecting and processing of documents

• Coordinate and assist with the gathering of manifests, weighbridge slips and other documents from both internal and external parties
• Ensure all required information and signatures are completed and clearly visible on the required data documents
• Ensure daily follow-ups on outstanding documents are conducted
• Ensure all outstanding collections and manifests are followed up on and resolved on a daily basis
• Escalate any data-related concerns immediately

Capturing and approval of data

• Capture (or assist with capturing) and approve all commercial, residential and vendor waste stream transactions and supporting documents for the region electronically
• Ensure this is done within the allocated timeframe
• Ensure that all required manifests, weighbridge slips, and other required documents linked to waste stream transactions are electronically available

Data management and verification

• Resolve or confirm all reported waste stream discrepancies for data entities in the region
• Confirm the monthly waste stream statistics for each data entity in the region, by the required client reporting date, or by the 10th of the new month
• Assist with verification and confirmation of the monthly waste stream rebates for each management account in the region, by the required client reporting date or by the 10th of the new month
• Alert your supervisor and manager of any suspected discrepancies, inconsistencies, process deviations or possible instances of theft and fraud
• Escalate unresolved or unattended queries to your supervisor within a maximum of seven calendar day 

Reporting and communication

• Send out client waste stream reports according to their respective due dates and requirements
• Respond to and follow up on reporting requests and queries, both internally and externally

 Secondary duties

• Assist with any general data-related duties as and when required
• Assist with the supervisor’s duties as and when required and when the supervisor is absent or otherwise unavailabl

Requirements

• Experience in a data-related field
• Minimum degree / diploma in finance, statistics, business administration or a data / information related tertiary qualification
• High proficiency in Microsoft Office is essential
• Possession of a valid driver’s license and the ability to visit other branches are a bonus