DC Admin Clerk - Midrand at Dis-Chem Pharmacies

Job Description

• Dis-Chem Pharmacies’ Distribution in Midrand has an opportunity available for a Admin Clerk to join the team. The main purpose of this role will be to perform administrative duties in the Dis-Chem Distribution Centre according to industry and Dis-Chem standards, in order to meet both legal and customer requirements.

Minimum Requirements…

Essential:

• Grade 12 / Matric
• 1-2 years’ Admin experience
• Basic knowledge of SAP would be a definite advantage.
• Basic knowledge of Kronos.
• Basic knowledge of Human Resources.

Job Specification…

Warehouse support services:

• Ensure all Warehouses and sales order credit requests are done accurately and efficiently.
• Ensure all credit related credit requests received are resolved and/or finalized by establishing an on-going basis.

Review the following:

• Ensure that the follow-up system with stores, interdependent departments and relevant warehouses are carried out.
• Ensure communication channels between stores, warehouses, other interdependent departments and WSS are effective.
• Ensure that all Returns are processed within the required processes.
• Ensure investigation is carried out and completed for delivery queries relating to warehouse deliveries and assisting Finance in the finalization/resolution of queries.
• Ensure that all warehouse credits are reviewed, including approval and decline of credits.
• Manage integrity of credit data captured.

Administration:

• Ensure that all administration related to this role is accurate and up to date.
• Keep necessary statistics and records, as set out by Management for reporting purposes.
• Do the outsourced company, weekly timesheets and distribute pay-sheets as per Dis-Chem standard operating procedures.
• Place weekly stationary orders, for the Pharmaceutical and/ or Cosmetic Departments as per unit requirements.
• Place expense orders, as per the management’s instructions.
• Submit invoices for payment, once delivered as per Dis-Chem standard operating procedures.
• Ensure other general administrative duties are performed as per department and managements requirements.
• Accurately capture leave forms onto Kronos for both Permanent and Outsourced staff.
• Perform clerical tasks, when the Admin Manager is on leave, in accordance with duties appropriate to this level of authority.

Goods Receiving – MIRA:

• Ensure and verify the following, on all Goods Receiving Documents:
• MIRA all invoices received.
• Ensure that claims have been completed, for all shortages and damages received from the suppliers.
• Verify whether Red Lights or Green Lights.
• Send Green lights, to MIRA department.

For all Red Lights, ensure that:

• Match the goods received detail / quantities on the GRN (Goods Receive Note) to the Supplier Invoice/ Delivery Note detail.
• Refer all errors found to, Department manager.
• Capture (MIRA) credit/ newspaper and magazine invoices - MIRA invoices that are requested by Head Office.
• Verify and check outside supplier invoices for total accuracy.
• Check goods received of all relevant invoices.

Orders:

• Accurately create and capture purchase orders for the Distribution Centre irrespective of source on SAP.
• Ensure that the SL02 returns to vendor inventory list and ME2L open return orders balance with each other and the physical goods to be returned on hand.
• Process all goods issues in Distribution Centre in compliance with the Dis-Chem goods issues standard operating procedures.
• Accurate capturing of supplier/ distribution orders.

Adjustments:

• Ensure that adjustments are made 701, 702, 551, negative counts and cycle counts.
• Prepare all goods to be returned to suppliers in the prescribed manner.
• Process all returns to suppliers in compliance with Dis-Chem standard operating procedures.
• Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance.

Customer Service:

• Respond promptly to store queries relating to Distribution discrepancies and inform management of any unresolved matters.
• Communicate and coordinate with the relevant Dis-Chem stakeholders and internal departments to resolve queries in a prompt and effective manner.
• Follow up with suppliers around delivery deadlines and give accurate feedback to management.
• Ensure effective and efficient relationships with internal and external customers to improve operating efficiencies.
• Proactively communicates in order to build co-operative relationships with internal and external customers.

General:

• Housekeeping must be in accordance to Dis-Chem standards. Make sure that your work station is always clean and tidy.
• Adhere to Dis-Chem Policies and Standard Operating Procedures.
• Adhere to Health and Safety rules and regulations.
• Adhere to Dis-Chem Uniform and personal appearance policy.
• Adhere to Dis-Chem Disciplinary and Counselling Policy and Procedures

Competencies

Essential:

• Computer Skills – Excel, PowerPoint, Outlook
• Knowledge of Distribution Centre, logistics and supply chain operations`
• Customer Service
• Basic numerical skills
• Analytical and problem-solving skills
• Honest and trustworthy
• Attention to detail
• Deadline driven

Special conditions of employment:

• South African citizen
• MIE, clear criminal and credit
• Reliable transport

Remuneration and benefits:

• Market related salary
• Medical aid
• Provident fund
• Staff account

Closing Date 22 April 2026