Debtors Clerk at Broll

Job Description

POSITION PURPOSE

• Responsible for the full debtors function of the group’s property management division. Incorporating admin and lease fee invoices between the trust and business sites.
• Creating commission and various recovery invoices, credit notes and ad-hoc invoicing on behalf of the Group.
• Preparation of incentive commission schedules to HR. Following up on outstanding debtors, performing collection activities and prepare reconciliations of debtor accounts when required.
• Responsible for management accounts for the entity Broll Property Management Services.
• Keeps records and accounts accurate and current.
• Researches and resolves discrepancies and accounting errors.
• Completes related reports, summaries, and records.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective and professional performance of collections functions.

• Liaise and communicate with accountants/financial managers and portfolio executives to ensure prompt submission of admin and commission debtors and payment thereof.

Assumes responsibility for the efficient administration of collections activities.

• Keep accurate and up-to-date activity reports on outstanding debtors.
• Handle account queries efficiently.
• Check accuracy and validity of requests from portfolio’s to process credit notes
• Verify commission calculations as per Broll Online schedule vs schedules from portfolios.
• Liaise with book keeping and accounting staff re bank account deposits, queries and mis-allocations
• Integration of admin and lease fees between the regional trust sites and business accounts.
• Identify cost and create recovery invoices for various property management divisions.
• Keeping invoice registers
• Updating commission schedules and incentives to be forwarded to HR.
• Keeping audit files iro credit notes, invoices and supporting documents.

Assumes responsibility for the accurate and timely completion of assigned accounting functions.

• Reviews source documents and records daily transactions.
• Reconciles general ledger accounts as assigned.
• Performs miscellaneous filing/sorting of checks, journals, daily write-ups, etc.
• Completes required records and reports and maintains files.
• Monthly VAT Submission and reconciliation of Input/Output accounts to the Income Statement.
• Maintaining fixed asset register
• Bank reconciliation
• Agree inter company balance

Assumes responsibility for timely and accurate preparation and submission of management reports.

• Preparation of detailed monthly debtors reports
• Preparation of projected income for cashflow purposes.
• Month by month analysis of income generated vs budgeted income
• Accuracy of admin fees calculated in accordance with landlord management agreements.
• Preparation of Management pack for the BPM Services entity which includes balance sheet and income statement notes.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel.

• Assists area personnel as needed.
• Keeps management informed of activities, progress toward established objectives, and of any significant problems.
• Attends and participates in meetings as required.

Assumes responsibility for related duties as required or assigned.

• Stays informed of changes in collections policies, procedures, and related legal requirements.
• Ensures that work area is clean, secure, and well maintained.

PERFORMANCE MEASUREMENTS

• Problem accounts are closely monitored and reviewed.
• Outstanding accounts are promptly collected.
• Required reports and records are accurate and timely.
• Good working relations exist with area personnel and with management. Management is appropriately informed of area activities.
• Accounting documents, records, and reports are accurate, current, and timely.
• Accounting functions are completed in accordance with established standards, policies, and procedures.

EDUCATION/CERTIFICATION:

• Matric
• Accounting diploma or part B Comm preferred

REQUIRED KNOWLEDGE:

• Understanding of company policies.
• Knowledge of basic accounting concepts and procedures including account reconciliation.

EXPERIENCE REQUIRED:

• Previous collection experience (2 to 3 years)
• Excel knowledge and experience a requirement
• IFM experience advantageous

SKILLS/ABILITIES:

• Accuracy and thoroughness in work.
• Ability to work well independently and act on own initiative
• Attention to detail and analytic skills
• Attention to detail

 Closing Date 08 August 2025