Debtors Clerk - Polokwane at Motus Aftermarket Parts

Job Description    

• Alert Engine Parts is searching for an experienced and dedicated Debtors Clerk to join the team in Polokwane. The Debtors Clerk will be responsible for daily, weekly and month-end reconciliations, monitoring and processing journals, liaising with the branches, cash book, responding to and resolving all queries as well as all other general ledger financial/administrative and support duties.

Specific Role Responsibilities    
Key Performance Indicators will include, but not limited to;

Branch bank accounts

• Supervision of accounts to ensure that they are timeously and accurately update
• Monitoring of movements and the investigation of all unusual items
• Reconciliation of branch receipts Control Accounts (27Branch accounts)

Branch cash books

• Reconciliation of Cash Books.
• Branch daily banking

Checking and monitoring of branch Daily Summary Sheets.

• Identification of all errors and unusual items
• Daily liaison with head office team members to ensure that all branch receipts are completely and accurately banked
• Investigation and resolution of all queries and differences.
• (This will involve working closely with the respective branch administrators to ensure that all queries are resolved without any delay.
• The identification and investigation of all reconciling items which will include liaison and follow up with company branches countrywide as well as with the bank.

Journals

• The raising and capturing of adjusting journal entries in order to clear reconciling items on reconciliations.
• Daily liaison with other members of the head office finance team to co-ordinate regular capture of all bank journals.
• The construction and capture of standard and non-standard adjusting journal entries

Other tasks

• Regular control checks, in tandem with debtors and branch receipting controller to monitor the correct application by branch staff of cash control procedures.
• The timeous completion of the Daily Cash Flow Report.
• Assistance with month end accounting functions.
• Regular review of all bank related general ledger accounts to ensure that balances are reasonable at all times
• Ability to assist and provide cover for the Team Leader in performing the daily head office check of the branch receipting and banking process.
• Assist with maintaining the head office creditor’s ledger including the capturing of invoices, releasing purchases for payments and reconciling creditors balances.
• Understand and gain a working knowledge of the month end debtors and creditors ledger process.

Qualifications and Experience    

• A completed financial degree / diploma- Desirable
• Matric- Essential
• Relevant bookkeeping and experience in a company with a branch or divisional network
• Extensive working knowledge and hands on experience in administering cash books and the production of bank reconciliations
• The ability to investigate problems and discrepancies, to identify the problem areas and to pass the correct adjusting journal entries
• A high level of competency and significant experience in designing and completing large and complicated bank reconciliations.
• A solid grasp of the basic accounting principle of double entry

Skills and Personal Attributes    

• A self-starter and motivator but with the ability to function in and to positively contribute to the overall performance of the head office administration team.
• Ability to work with different personality types as well as the self-confidence to enforce, when necessary, adherence to company procedures and accounting standards.
• Ability and confidence to liaise and resolve problems with banks and staff at branches.
• Clear criminal and ITC record