Department Coordinator at Derivco

We’re looking for an Operational Department Coordinator. This role will include but is not limited to, coordinating and managing executive scheduling, support board meetings, the preparation of board packs as well as effective Minute taking.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the Executive needs. Successful candidates will need to build effective relationships across a broad set of internal and external stakeholders and be an ambassador for the culture and values of the organisation.

Professionalism, integrity are critical as this role as is exposed to sensitive information.

Key Performance Areas

• Diary Management - Arrange, schedule, and coordinate meetings and align diaries.
• Detailed minute taking & task tracking.
• Meeting Agenda preparation.
• Consolidated Management reports.
• Events - Workshops, Business Unit events and conferences, both on-site and offsite.
• Budgets and expense tracking.
• Management and reporting.
• Stakeholder communication.
• General co-ordination & administration.

Skills and Qualifications

• 5 Years' experience in similar role, preferably in technology company.
• Excellent written and verbal communication skills.
• Effective Minute Taking at Board Level.
• Time-Management skills.
• Attention to detail & organisation skills.
• Excellent proficiency of frequently used computer software Excel, Word, Teams & PowerPoint. 
• Proven Interpersonal skills.