Deputy Director: Admin Support & Coordination at Eastern Cape Department: Sport, Recreation, Arts and Culture

Requirements         

• National Senior Certificate plus a National Diploma Level 6/7 Preferable appropriate B Degree NQF Level 7 as recognised by SAQA in Office Administration/Public Administration or equivalent relevant qualification coupled with at least 3 years at Assistant Director /Jnr Management Level in the Executive Administrative Support and coordination field. Good command of written and oral English and any other official language. Knowledge of strategic coordination/ planning and professional report writing. Knowledge of formats and routes of documentation throughout the department. Quality control of documents. Knowledge and understanding of hierarchy and management structure of the Executive Authority office. Policies, legislation, and procedures; Public Service and Departmental procedures and prescripts. In possession of the following skills: Organizing skills; Facilitation skills; Communication skills; Computer literacy and technical writing skills. Ability to communicate with ministries, senior management, officials, and the public in a professional manner. Ability to work individually and in a team. Good interpersonal relations. Ability to work with difficult persons and to resolve conflict. Sense of responsibility and loyalty; Objectiveness; Integrity; Service orientated; Self supervision; Highly developed sense of honesty and protect the confidentiality of documents. A valid driver’s licence      

Duties          

• Provide administrative support services in the office of the EA.
• Perform administrative responsibilities to ensure the smooth running of the MEC’s office.
• Manage physical and financial resources of the MECs Office.
• Goods and services successfully procured for the Office of the MEC.
• Ensure that office report is fully compiled.
• Ensure that the office of the MEC is successfully managed and functional.
• Organise and facilitate sessions for portfolio questions.
• Provide registry support services in the office of the EA.
• Provide registry counter service.
• Handle incoming and outgoing correspondence.
• Render an effective filling and record management services.
• Ensure the safekeeping of all documents for archiving and disposal.
• Develop and implement records management policies.
• Provide logistical support for meetings.
• Setting standards in effective cost control.
• Cost Control: generate cost control analysis of the office activities quarterly and suggest adjustments to the Chief of Staff.
• Monitor travel arrangements and accommodation for the Office of the MEC.
• Make sure that the newspapers are delivered on daily basis.
• Management of strategic support.
• Give input in the development of strategic, Business/Operational and procurement plans.
• Analyse, Identify and Compile monthly and quarterly Reports.
• Manage administration support.
• Facilitate management of EPMDS and provide support to all staff.
• Manage human resources (attendance register & leave records).
• Monitor financial resources (budget, cash flow projections & in-year monitoring).
• Ensure performance development and training needs analysis of staff. 

Deadline:7th November,2025