Deputy Director: Executive Support at Eastern Cape Office of the Premier

Requirements

• National Senior Certificate with NQF 6/7 (Diploma / Degree) as recognized by SAQA in Social Science / Public Administration/Management or any related field.
• Minimum of 3 to 5 years’ appropriate administrative experience as an Assistant Director.  A valid driver’s license.

Duties

• Manage the provision of secretarial services to Provincial Management: Review draft Agenda for each meeting. Ensure that Cabinet documents to be considered by Provincial Management are received, processed and distributed in a timely and secure manner. Attend and support Assistant Director in the Provincial Management meetings. Ensure that the memoranda being submitted by Departments complies with the Cabinet Handbook guidelines. Review meeting minutes and make necessary corrective amendments.
• Ensure timeous distribution of action list of decisions taken at the meeting to all relevant parties. Ensure safekeeping of Provincial Management. Manage the provision of secretarial services to the Social Protection Community and Human Development Cabinet Committee. Coordinate meeting invitations to Members. Review the meeting agenda. Receive memoranda and compile meeting document pack. Ensure timeous delivery of meeting packs to members.
• Compile minutes of the meetings. Review and submit Cabinet Committee Memo to EXCO. Coordination the verification and update of exco files and documents: Ensure the resolutions and original documents of the Executive Council are filed in a secure and chronological manner. Oversee the development of a database of Executive Council resolutions and minutes.
• Extract resolutions after the Executive Council meeting and securely communicate the same to Provincial Departments. Manage the allocated resources of the unit in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives.