Deputy Director: Office of the HOD, Ref No. DEDAT 15/2025 at Western Cape Government

Job Purpose    

• The Department of Economic Development and Tourism, Western Cape Government has an opportunity for a suitably qualified and competent individual to manage the office of the Head of Department.

Minimum Requirements    

• An appropriate 3-year B-Degree (equivalent or higher qualification); A minimum of 3 years management level experience.

Recommendation    

• An appropriate relevant Honours  Degree (NQF8) and Masters Degree (NQF 9).

Key Performance Areas    

• Ensure the provision of secretariat and operational support services: Manage engagements of the HOD, and the coordination of high-level meetings; Monitor/keep track of and follow up on outstanding issues for the HOD; Ensure the provision of an administrative and general office management support service; Oversee the safekeeping of all documentation in the Office of the HOD, compilation and approval of itineraries, as well as that all subsistence and travel arrangements are made and that all claims are submitted; Manage stores within the office, including the procurement of miscellaneous stocks; Provide technical support to the HOD in respect of people management matters; Provide support to HOD in the collection of data, execution of research and special projects; Execute research, analyse information, and compile documents/ submissions/memoranda/reports of a strategic nature for the Minister, HOD and members of Top Management, as instructed by the HOD; Draft responses with regard to more complex issues for internal and external stakeholders; Oversee engagements with internal and external key stakeholders; Gather information and/or obtain inputs/responses from relevant stakeholders in response to parliamentary questions and enquiries received; People management: Participate in the recruitment of staff to ensure the achievement of the component’s Business Plan; Financial management; Actively participate in the budgeting process.

Competencies    

• Knowledge of the following: Constitutional, legal and institutional arrangements governing the South African public sector; The policies and priorities of provincial and national government; Modern systems of governance and administration; Public policy analysis and public policy development processes; Executive support function to top management in the Department; Executive support function which include liaising with national/provincial ministers, national/provincial ministries, Office of the Premier, Office of the Provincial Standing Committee, etc; Office administration in the Office of the HOD; Financial and people management;  Information and records management; Relevant software packages; Skills needed: Deciding and Initiating Action; Planning and Organising; Analysing; Persuading and Influencing; Delivering Results and Meeting Customer Expectations; Presenting and Communicating Information; Writing and Reporting; Achieving Personal Work Goals and Objectives; Working with People; Adhering to Principles and Values; Relating and Networking; Adapting and Responding to Change.