Deputy Programme Manager - Polokwane at Anova Health Institute

Key duties and responsibilities

 Programme and operations Management

• Collabotate with and support the Programme Manager on implementation of the overall district strategy for the programme, in line with the SA DOH’s NSP for TB/HIV/STI (2023-2028), HIV/TB 95-95-95 strategy, Anova’s strategies, policies, and procedures; funder requirements; annual programme activities and work plans.
• Collaborate with co- DPM, SDMs, TAs, HTS Manager and M&E manager to plan, develop and review annual project activities and workplan with clear deliverables, indicators of success and timeframe to achieve the HIV and TB 95-95-95 in line with the funder’s strategy.
• Ensure implementation of assigned programme activities and workplan targets through regular meetings and review of progress with the relevant senior managers and technical advisors.
• Manage the necessary systems, structures, policies, and procedures required for successful programme implementation, co-ordinating with other relevant stakeholders to ensure knowledge sharing and optimal use of resources to deliver quality results.
• Manage all aspects of HIV and TB 95-95-95 project monitoring and evaluation related to area of work, including data collection, analysis, and reporting, to monitor project progress and deliverables.
• Review performance against 95-95-95 PEPFAR & DoH targets monthly and quarterly and together with the sub-district managers and other programme leads, identify gaps to ensure improvement measures are implemented.
• Oversee implementation of DREAMS, PrEP roll-out and other HIV/TB prevention strategies, Decanting strategy; population-specific projects and Quality Improvement projects on Case Finding, Linkage and Viral load coverage.
• Risk Management: Anticipate and identify risks and implementation challenges for the programme, highlight such risks to the programme manager, and implement corrective measures as required.
• Participate in and support the design and implementation of novel and innovative projects within the assigned programme activities.
• Support and participate in relevant research processes and evaluations within the assigned programme activities when required.

 Stakeholder Management

• Identify critical internal and external stakeholders for collaboration of programme implementation in line with the workplan and HIV and TB 95-95-905 plans.
• Establish, manage, and maintain functional relations with all internal (including relationships across all Anova supported districts and Anova head office team) and external stakeholders including DoH, Donors and Partners.
• Identify critical programme stakeholders (DoH, donors, other funded and non-funded organisations, etc.) and develop a stakeholder engagement plan.
• Represent Anova in meetings, workshops, and conferences with DoH, the funder and other relevant stakeholders.

Technical Support

• Provide support, coaching and mentoring to Anova and DoH managers and technical advisors in assigned programme areas (Through providing technical advice, conducting joint stakeholder engagement activities, conducting facility level support visits, etc.) to ensure agreed upon activities are successfully
• Support the development of the District and Provincial strategic plans, including District Health plans.

 Financial Management

• Ensuring programme performance and implementation of projects are achieved within cost effective ways, in line with USAID financial policies and Anova policies.

Team Management and Human Resources

• Supervise, manage, and mentor the assigned team of staff in conjunction with other line managers, to ensure efficient project delivery and implement the bi-annual performance reviews.
• Manage performance review process, supported by the HR department.
• Work with HR on recruitment, induction, and probation reviews for assigned programme areas.
• Be familiar with Anova HR and recruitment policies and work with HR on recruitment in line with such policies.
• Identify training needs and opportunities for staff development and arrange for such trainings.
• Hold regular meetings with programme leads to review programme performance and discuss other implementation related aspects of the programme.
• Establish, manage and maintain functional relations with all internal (including relationships across all Anova supported districts and Anova head office team) and external stakeholders including DOH, Donors and Partners.
• Identify critical programme stakeholders (DoH, donors, other funded and non-funded organisations, etc.).
• Represent Anova in meetings, workshops, and conferences with DoH, funders and other relevant stakeholders.

 Reporting

• Provide programme performance reports (verbal and written) to Line manager, DoH, Anova management as agreed upon and when required.
• Work with the Programme Manager,  (and other managers when required) on routine reporting to funders, Anova management  and DoH.
• Lead engagements with funders (as directed by line manager), actively participate in Programme managers’ meeting, USAID, & other meetings for programme review/best practice sharing.
• Undertake any other reasonable task relating to the Anova programme as required.
• Attend all Anova management and other staff meeting as required in the best interests of Anova, the donor, staff, and beneficiaries.
• In the absence of the programme manager, assume responsibility as the acting programme manager if delegated the task.

 Essential qualifications and experience

• MBchB degree qualification or a relevant degree in Health Science/Social Science
• Diploma in HIV Management an advantage.
• A Masters degree in health or related field an added advantage
• At least 8 years’ experience working in the Public Health sector, within HIV/TB and related programme.
• At least more than 5 years’ experience working within PEPFAR/USAID NPOs that support TB/HIV/PMTCT programmes.
• Experience working as a manager.
• Clear knowledge of the District health structures.
• Clear knowledge of South African Government NSP for HIV/TB/STIs (2023-2028) and all other HIV/TB and related policies.
• Knowledge of latest HIV/TB/PMTCT guidelines .
• Knowledge of 95-95-95 strategy and other health-related policies.
• Professional valid registration e.g. HPCSA, SANC, etc.
• Proven experience in managing a diverse/multi-disciplinary team.
• Good relationship with local health authorities will be an added advantage.
• Demonstrate initiative and ability to develop and carry out work plans and solve problems.
• Ability to work proactively and collaboratively with people at all levels in the organisation.
• Strong interpersonal and teamwork skills.
• A valid driver’s license and ability to travel within the district and surrounding areas.
• Excellent communication & interpersonal skills.
• Good report writing skills.
• Proficiency in MS Office .