Director: Governance, Legal and Board Secretariat at Brand South Africa

Minimum Qualification requirements & Experience:

• Legal Degree
• Master’s Legal degree will be advantageous.
• 10 years at senior management of which 5 years must be Board secretariat experience at an executive level.
• Working with senior and influential thought leaders and decision makers.
• Company Board Secretary experience is essential.

Key Performance Areas:

Providing end-to-end secretariat support to the Board and its committees

• Preparing for and organising meetings. This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, response, feedback to specific agenda items / matters arising. Undertaking any follow up and maintaining professional relationships. Also raise matters that warrant the Board’s attention.

Providing Secretariat to the Board Committees

• Preparing for and organising meetings. This entails drafting and finalising the agenda packs, organising the logistics, minute-taking, undertaking any follow up and maintaining professional relationships.
• Ensure that the attendance register is signed by all attendees.

Ensure legal compliance and obligations for a Trust

• Liaison with regards to appointments, retirements, resignations and removal of Board Members.
• Register Trustee Changes with the Master of the High Court.
• Manage legal and contractual issues with partners, suppliers and Brand South Africa.
• Making sure that the rules of engagement are governed by a contract (SLA) Managing the relationship with service providers.
• Assist the board in procuring service providers who may be required to carry out investigations or research in cases where executives may be precluded by virtue of conflict of interest or confidentiality (in-committee activities).

 Informing, advising and supporting the Board in terms of Governance, PFMA and King III. General Administration

• Monitor internal activities of the organisation to ensure compliance with all relevant statutory and regulatory requirements.
• Ensure that the Board is aware of the obligations regarding legislation, regulations and standards required by codes of best practice.
• Assisting the board in arranging training and evaluation processes for the board and its committees.
• Provide accurate and properly researched knowledge for the Board to make informed decision.
• To provide a central source of guidance and advice within the organisation on matters of business ethics and good governance.
• Formal submission of compliance related documents (plans, budgets, Board minutes, annual financial statements, etc).

 Staff management and development

• Delegate work assignments and tasks to appropriate individuals, providing sufficient direction so desired business outcomes can be achieved.
• Provide direct reports with leadership, direction, and coaching to achieve work objectives and improve performance and skills.
• Provide leadership and management to the Governance Legal and Board Secretariat team
• Responsible for internal communications to staff
• Performance Management – ensure that team members achieve their Performance Objectives as per individual agreements.
• Staff development, motivation and training
• Recruit respective staff and select
• Directly manage the workplace climate through actively living the brand

Required Knowledge, Technical Skills, Competencies and Attributes:

• Knowledge of relevant legislation (PFMA, Treasury Regulations (or Companies Act)).
• Corporate Governance (Protocol on Corporate Governance in the Public Sector, King II and III, governance best practice).
• Knowledge of the roles of key corporate leadership positions, e.g. Board of Trustees, Board Chair and CEO.
• Knowledge of government structures and hierarchies – Ministers, DGs, etc.
• General knowledge of broader political, economic and social environment.
• MS Office (Word, Excel, PowerPoint, Internet search, Email, Contacts Databases); CRM software experience and SharePoint document management advantageous
• Minute-taking
• Presentation
• Report Writing
• Organising / Logistics (of meetings etc) and assisting with strategic planning unit.
• Corporate Governance
• Planning
• Verbal communication
• Written communication
• Protocol / Diplomacy
• Knowledge management
• Multi-tasking – balancing varied needs and requests
• Attention to details / Accuracy
• Follow through
• Networking
• Service oriented
• Ability to use judgement / discernment
• Organizational awareness
• Staff and supplier management
• Planning and budgeting
• Leadership
• Strong business acumen