Distribution Centre Administration Supervisor at PEP

PURPOSE OF THE JOB

To manage all the administrative tasks of the Distribution Center (DC).

KEY RESPONSIBILITIES

• Manage the authorisation and payment of overtime and allowances for permanent and labour broker Dynamos
• Consolidate the labour broker staff hours and send monthly report to Central Office People Support
• Compile information for meetings and budgets.
• Extract data from WMS and make available to Assistant DC Manager and DC Manager Manager the performance of the payroll administration process (DC Management & Central Office payroll admin).
• Manage the performance of the administration of stock control process of DC Consumables, Stationary, staff beverages and Packaging material
• Manage the capex expense control process.
• Ensure that the opex control sheets are maintained.
• Ensure that the order control sheets are in place and maintained.
• Manage the DC purchase and payment process. 
• Analyze GL and Bvar variance report for any discrepancies or variances and report to PEP fin/STAR 
• Reconciliation of data and ability to identify variances
• Verify labour broker invoices against approved costing schedule for any discrepancies and resolve
• Manage the authorisation and payment of weekly and monthly production bonuses for permanent and labour broker staff
• Manage and maintain the fixed asset register (FAR)
• Supervise Admin department by ensuring that all scheduled orders are delivered to lines
• Monitors actual performance versus planned performance (productivity and quality ) and provides feedback to individuals
• Manages leave schedules and provides and requests additional staff / tools / equipment  when/where required
• Ensure that staffing requirements are managed and manage reporting staff
• Ensure that the correct procedures are followed regarding new supplier management
• Manage current suppliers and the supplier matrix with proper approval
• Liaises with stakeholders re operational DC Admin issues (e.g. Central Office Finance, Receiving, Storage, QC and Distribution)  

Requirements

• Grade 12
• Commercial degree will be an advantage
• 5 years DC experience will be an advantage
• 5 years financial experience 
• Computer Proficiency (G SUITE)
• Retail and/or SAP experience will be an advantage
• Bilingual (English and Afrikaans will be an advantage)
• Competencies required: Planning, Organising and Control; Detail Orientation; empathy; stress  tolerance; communication and building and maintaining relationships