Document Control/Information Management & Security Graduate at Diageo

Purpose of the role

Diageo SA is looking for graduates to participate in an exciting 6-week internship program! During this time, you will be exposed to FMCG while developing functional and leadership skills

Successful candidates through the internship will be shortlisted to participate in our 2-year graduate program in 2024

Our internship program is to help students advance at an accelerated pace and be exposed to the real business world and start building a career at Diageo instantaneously.

The Graduate Program consists of a mandatory 1 year Leadership Program through one of the best Post Graduate Universities whilst completing your on-the-job training which will build capabilities that will set you up for a successful career.

The Document Control Graduate role is a specialist position within DSA reporting to the Legal and Corporate Security Director.  The job holder shall manage, develop and maintain all business records and information assets (in all formats including paper, cloud, digital and/or electronic media) belonging to DSA.

The deliverables include:

• Delivering the Information Management & Security ("IM&S) agenda and enabling and supporting the business to meet its commercial objectives
• Implement and embed the company IM&S policies and procedures across the business through a network of trained IM&S champions and users.
• Document and information retention, retrieval and disposal, including management of all company document libraries and archives, whether external or internal.
• End to end and electronic records management – includes information management in emails, databases and all company electronic systems.
• Business continuity management for all company records and information operations, assets and procedures.
• Ensure the business remains compliant and maintains full IM&S compliance with laws and regulations, statutory, security and industry standards and best practice, The Promotion of Access to Information Act, The Protection of Personal Information Act, General Data Protection Regulation and Diageo Data Privacy Guidelines among others.
• Act as the lead internal auditor for IM&S to ensure that the IM&S program is fully embedded within the business and is adequate and effective.

Document Control Graduate Must-haves

• Good project management skills
• Good interpersonal skills and works well with people
• Organisational skills
• Innovative
• Resilience and drive

Experience Required

• Studying (or completed) towards relevant Legal/Compliance/Information Systems/Information Science degree or diploma
• Not more than 2 years prior work experience
• Organisational skills
• Project and time management
• Excellent Written/verbal communication
• Resilience and drive
• Innovative
• Agility in learning