Document Controller (6 Months Contract - Project-Based) at West Coast Personnel

• We are seeking a highly organized and detail-driven Document Controller to support a new project within the Private Equity space. This role will play a critical part in establishing and managing a structured virtual document database, ensuring all project documentation is accurately stored, accessible, and compliant.

Key Responsibilities

• Set up and manage a virtual document management system/database from inception
• Organize, categorize, and maintain all project-related documentation
• Ensure version control, accuracy, and consistency across all documents
• Implement and maintain document control procedures and best practices
• Control access permissions and ensure document security and confidentiality
• Liaise with internal stakeholders to collect, upload, and update documentation
• Ensure documents are easily retrievable and audit-ready at all times
• Support due diligence processes by ensuring documentation is complete and well-structured
• Maintain document logs, registers, and tracking systems

Requirements

• Proven experience as a Document Controller or in a similar role
• Experience setting up or managing digital/virtual document management systems
• Exposure to Private Equity, Finance, Legal, or Corporate environments highly advantageous
• Strong understanding of document control processes, versioning, and compliance
• Exceptional attention to detail and organizational skills
• Ability to work independently and meet project deadlines
• Strong communication skills and ability to liaise with multiple stakeholders
• Spanish (first or second language) will be advantageous
• Proficiency in MS Office and document management tools
• Matric