Document Controller at QCIC

Key requirements of the role will include but are not limited to;

• Ensuring the correct Document Control procedures are adhered to by the teams
• Quality controlling documents and alerting design teams of required actions
• Issuing digital and hard-copy documents externally
• Tracking, processing and filing all incoming and outgoing documents
• Acting as an internal and external point of contact for document control enquiries
• Assisting with Project Administration responsibilities and general ad hoc administration duties
• Ultimately, you’ll support our procedures by maintaining transparent, up-to-date and easily traceable documents.

What you will do:

• Ensure that all Design documents and procedures are followed and implemented where necessary
• Understand the creation of technical drawings using AutoCAD in 2D
• To assist or manage the design process ensuring it is undertaken efficiently to a high-performance standard that exceeds business goals
• To provide advice and support to Design/Site team/business wide as appropriate
• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of the agreement
• Prepare reports on projects as needed

THE CANDIDATE:

• Experience of working in a similar environment is desirable; Security, Construction, Consulting
• Experience in working with Document Control systems: 4Projects, ASite, Conject/BIW, Dome Connect
• Fully competent in using Microsoft Office products
• Meticulous attention to detail
• Excellent interpersonal and communication skills, both verbally and written
• A flexible, patient and proactive approach to work and an ability to work to deadlines

Experience

• National Diploma: Electrical Engineering
• Exposure to Document Control
• Exposure to AutoCAD
• Familiarity with Project Management/administration
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Knowledge and skills
• Keen attention to detail
• Someone ambitious who is looking to grow with the company and is always striving for improvements in all aspects of business
• Proficient typing and editing skills
• Data organization skills
• A good level of numeracy
• Ability to juggle different tasks effectively
• Ability to work as part of a team
• Strong written and verbal communication skills are a must

Desirable

It would be preferable for applicants to also demonstrate:

• Hands-on experience with Microsoft SharePoint
• Experience working in Building Services or a construction environment