Document Controller at RecruitMyMom

Job Description

• A specialised Accounting and Advisory Firm requires a meticulous Document Controller to restore order to complex financial landscapes and support multi-year reconstructions and SARS remediation projects. The successful candidate will serve as the primary custodian of information, transforming high volumes of historical data into structured, audit-ready digital assets. This is a three-month fixed-term contract requiring a commitment of 6–8 hours per day, offering a professional environment for an individual who thrives on precision and technical organisation. R18 000 - R22 000 per month dependent on hours worked and previous relevant experience. Hybrid. 

Key Responsibilities

• System Architecture & Maintenance: Establish and maintain a standardised digital filing system that ensures all financial records are logically indexed and easily retrievable.
• Information Structuring: Organise and categorise vast volumes of documentation across multiple financial years, applying strict naming conventions to maintain total consistency.
• Data Integrity & Tracking: Maintain a document request register for each client to track outstanding information and flag any missing, duplicate, or inconsistent records.
• Collaborative Project Support: Work alongside accountants and bookkeepers to provide necessary documentation for audit files and ensure all supporting records align with financial entries.
• Quality & Compliance Oversight: Conduct regular audits of the filing system to ensure adherence to naming protocols and internal standards, while assisting in the preparation of document packs for SARS.

Requirements

• Education: Matric is essential.
• Experience: 1–3 years of dedicated experience in an administrative or document control role.
• Technical Proficiency: Strong ability to handle large volumes of data with exceptional attention to detail.
• Attributes: A highly methodical and structured approach to work, with the persistence required to follow up on outstanding information.

Preferred Qualifications

• A relevant diploma or certificate in administration or records management.
• Prior experience working within an accounting or professional services environment.

Required Software Skills

• Microsoft Excel
• Advanced File Management Systems
• General Microsoft Office Suite