Document Controller/Writer at Datacentrix

Job Description

Datacentrix is looking for a Document Controller or Document Writer with process and document writing/editing experience. You must have experience in documenting and updating processes within the SHE environment.
Must have high level of communication skills in a clear and concise manner (Email, Telephonic and Interpersonal), high level of English writing skills (grammar, spelling and punctuation skills), proficient in Microsoft Office (Word, Excel, Power Point, Visio, and Outlook). Must also have the ability to plan, coordinate and execute within timeframes and with attention to detail. Position is based fulltime at our Samrand offices.

Qualifications and Experience:

• Matric/Grade 12 (compulsory)
• Certification in Document Writing or similar qualification
• Certification in English and Communications
• Tech-savvy, advanced skills in Microsoft Office Suite, Adobe Acrobat, Visio, and imaging software
• Superior technical writing skills with a high attention to proper grammatical rules and guidelines
• Document and version control concepts and best practices
• Concrete understanding and knowledge in SHE knowledge
• Experience with SharePoint

Role Description:

• Creating updating, editing and formatting documents (not limited to policies, manuals, procedures, work instructions, training guidelines, reports etc.) according to the SHEQ requirement.
• Filing and recording of documents on Network drives, and hard copies where applicable.
• Coordinating SHEQ administrative operations (not limited to audits - internal and external), non-conformance reports, registers etc.
• Coordinating and communicating relevant SHE matters when required to the SHE Administrator
• Assisting with coordinating meetings and minutes
• Assisting with monthly SHEQ, Exco and Business management review reporting

Managing of Documents:

• Research, write, edit, and proofread a wide range of documents
• Collaborate with subject matter experts to gather information and ensure accuracy
• Organize and structure documented content in a logical and coherent manner
• Ensure that documents comply with Datacentrix standards and formatting guidelines
• Review and revise existing documents for continuous improvements ensuring accuracy and completeness
• Transfer of documents to different templates

Filing and Recording:

• Managing latest documents on Sharedrive, ensuring that all SHE folders on Sharedrive are setup in a logical format
• Verifying latest documents on SharePoint with correct synopsis and metadata

Coordinating:

• SHE awareness campaigns
• SHE inspections, records, and accuracy
• SHE incidents and accidents records and reports
• SHE Risk registers and objectives
• SHE Monthly meetings and minutes
• SHE Attendance registers
• SHE Newsflash

Communicating:

• Creating Awareness campaigns
• Creating Newsflash
• Creating lessons learned from incidents and accidents

Reporting:

• Monthly SHEQ and Exco reporting
• Business Management Review reports