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  • Posted: Feb 3, 2026
    Deadline: Feb 28, 2026
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  • Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates. Our Value proposition: The true value p...
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    Documentation Controller

    • My client is a well established Fruit Exporter based in Stellenbosch. They are seeking to employ a Documentation Controller to join their team.
    • The successful candidate will have a Matric Certificate and a Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience.

    Education required

    • Matric Certificate
    • Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience
    • Industry training of export documentation required

    Skills Required

    • Understand PPECB/DALRRD/Ecert/Titan certification process
    • Knowledge of documents required for all import markets
    • Knowledge of shipping line SI/BOL process and terms
    • Good understanding of export protocols – e.g. CBS, FMS, FFMS
    • Good understanding of product coding structures
    • Must be able to work under pressure, good time management and attention to detail
    • Communication and teamwork
    • Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)

    Experience required

    • 3 Years

    Key Performance Area:

    Pre-season planning and preparations

    • Mandate letters (COO/SARS)
    • APE registrations

    Documentation Process:

    • Documentation Instructions
    • SI 
    • Addendums
    • Cargo dues
    • Mates receipt / Packing list
    • SAD500
    • Phyto
    • COO
    • Bill releases
    • Draft/Final documents
    • Final Documents/Courier 

     Cost management

    • Documentation job card  - copies and invoice copies
    • In event of additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered.
    • Minimize extraordinary costs payable by Forwarding Division

    Closing Date: 2026-02-20

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Helderberg Personnel on webapp.placementpartner.com to apply

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