Documentation Controller at Helderberg Personnel

• My client is a well established Fruit Exporter based in Stellenbosch. They are seeking to employ a Documentation Controller to join their team.
• The successful candidate will have a Matric Certificate and a Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience.

Education required

• Matric Certificate
• Diploma/Degree in clearing and forwarding, alternatively adequate industry work experience
• Industry training of export documentation required

Skills Required

• Understand PPECB/DALRRD/Ecert/Titan certification process
• Knowledge of documents required for all import markets
• Knowledge of shipping line SI/BOL process and terms
• Good understanding of export protocols – e.g. CBS, FMS, FFMS
• Good understanding of product coding structures
• Must be able to work under pressure, good time management and attention to detail
• Communication and teamwork
• Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)

Experience required

• 3 Years

Key Performance Area:

Pre-season planning and preparations

• Mandate letters (COO/SARS)
• APE registrations

Documentation Process:

• Documentation Instructions
• SI 
• Addendums
• Cargo dues
• Mates receipt / Packing list
• SAD500
• Phyto
• COO
• Bill releases
• Draft/Final documents
• Final Documents/Courier 

 Cost management

• Documentation job card  - copies and invoice copies
• In event of additional costs being incurred, incident log to be completed indicating type of cost and accountable party from which such cost should be recovered.
• Minimize extraordinary costs payable by Forwarding Division

Closing Date: 2026-02-20