Documents & Standards Controller, CU, KNL022/25GS at Seriti

Responsibilities will include but not limited to:

• Responsible for managing all controlled documents in accordance with the Document Management System Policy
• Ensure that the formatting of controlled documents is in line with the Seriti Provided Templates (Published on SeritiDocs)
• Ensure that obsolete documents are removed from the system, or if a document is retained for legal and/or knowledge-preservation purposes, ensure that the document is labelled as such
• Ensure the completion of the metadata of all documents in the document management system.
• Maintain the review schedule of all documents in the document management system.
• Ensure communication to the document owners regarding review cycles and due dates of current documentation.
• Maintenance of the physical document storage facility in good order, available for audit at any time
• Maintaining and communicating of Document Compliance Report
• Management of Seriti single repository systems (Back-end Portal) for the relevant operation
• Execution of Legal Appointments for the relevant operation linked to MHSA, OHSA, DoL, RSR and Explosives Act as per the group Legal Appointment Standard.
• Maintaining and communication at operational level on Legal Appointment Compliance Register and Report
• Operational Portal document management and standardisation

Requirements:

• Grade 12 (NQF Level 4)
• Qualification or proof of registration towards a National Diploma in Safety Management, Administration/Business studies
• Minimum of 3 years’ experience in Coal mining
• Exposure to Safety, Health and Environment systems
• Proficiency in MS Office
• Valid driver’s license
• In possession or able to obtain a valid Certificate of Fitness

Advantageous:

• Mining/Engineer qualification
• Document Control and Legal Appointment Management Skills