Engineering Coordinator at Belmond Mount Nelson Hotel

Description
So much happens behind the scenes to make the magic happen! Often invisible to guests, the back of house team keeps things running smoothly, whether you’re working in Maintenance, Finance or Reservations, you’ll be supporting and contributing to something special. Mount Nelson Hotel is looking for an Engineering Coordinator to join the Technical Services Department.

Duties include all department administration including filing, payroll, purchasing, accounts and health and safety administration, updating OnTrack, record keeping, communicating with internal teams as well as other departments.

• Expense and invoice management and tracking.
• Responsible for department orientation for all new employees.
• Interact daily with in house contractors, from work schedules through to hotel access and logs, to tracking in-house work completed with service contractors.
• On-going maintenance of the departmental Health & Safety files.
• Organising and tracking the Hotel preventative maintenance program.
• Comply with departmental policies, procedures, and service standards.
• Follow and proactively promote all health and safety policies and initiatives.
• Review and update weekly maintenance schedule and jobs cards.
• Supervise the maintenance staff to ensure the completion of maintenance jobs are in accordance with the highest standards of efficiency and in accordance with all corporate policies and legislated regulations.
• Provide feedback to the Chief Engineer on repair jobs, including consumption of tools, materials and skills.
• Assign and reassign work as per emergencies, priorities and inspections once work is completed.
• Promote effective communication as well as good relations between the Hotel staff and the maintenance department.
• Ensuring that department records, admin and statutory requirements are kept up to date.
• Ensure the smooth flow of communication through the department at all times.
• Timeously liaise with other key departments as and when required to ensure prompt response from the maintenance department.
• In addition to the above functions, any other assignment/job given by the Management team occasionally or on a daily basis to be performed respectively.

Requirements

• 2-3 years’ experience in a similar role.
• Experience working in a Hotel maintenance environment including preventative maintenance advantageous.
• Experience with contractor scheduling and small project management.
• Team & goal orientated.
• Computer literacy with regard to the use of Excel, Word, Building Management Systems, and job cards.
• High level of organizational skills.
• Excellent communication skills – written and verbal.
• Strong administration background with previous experience in a technical department.

Benefits

• Competitive basic salary
• Medical aid & pension fund benefit
• Internal Belmond discounts
• Loyalty and recognition rewards programme
• Employee Assistance Programme
• On going Learning and Development opportunities
• Regular community, social and staff welfare events