Events and Administration Coordinator at Sygnia Asset Management

The Role:

• The Events and Administration Coordinator plays a pivotal role within the Marketing function, supporting the execution of brand initiatives, corporate events and operational coordination across the business.
• This is a hands-on, high-responsibility role suited to a highly organised and proactive individual who thrives in a fast-moving environment and can manage multiple workstreams simultaneously. The role requires strong operational discipline, attention to detail and the ability to deliver consistently high standards across both events and administrative functions.
• This is an office-based role in Cape Town (Monday – Friday).

The duties and responsibilities of this position include (but are not limited to):

Travel & Logistics Coordination

• Manage domestic and international travel arrangements for staff, including flights, accommodation and transfers.
• Maintain accurate travel records and ensure adherence to company travel policies.

Executive & Operational Support

• Provide executive administrative support when required, including diary coordination and correspondence.
• Act as backup to the Executive Assistant during periods of absence or peak demand.
• Maintain strong operational oversight to ensure seamless day-to-day coordination.

Events & Brand Activations

• Plan, coordinate and execute internal staff events, corporate functions and brand activations.
• Manage event logistics end-to-end, including venue sourcing, supplier coordination, catering, setup and on-site execution.
• Ensure all events are delivered on time, within budget and aligned with Sygnia’s brand standards.
• Coordinate logistics and provide on-site support for marketing shoots, including research, location sourcing and preparation. (Flexibility to work outside standard hours when required.)

Procurement & Supplier Management

• Manage supplier relationships, track orders and oversee payments to ensure timely delivery and resolution of discrepancies.
• Source new vendors where required and negotiate within approved budget parameters.

Marketing Collateral & Client Gifting

• Oversee the distribution and management of marketing collateral, branded materials and promotional items.
• Conceptualise and coordinate client gift packs in line with brand guidelines and budget controls.

Social Media & Content Support

• Capture high-quality content at company events and staff functions.
• Compile and deliver content assets to the Marketing team for publication across relevant platforms.

Qualifications and Experience:

• Relevant tertiary qualification.
• 3–5 years’ experience in events coordination, marketing operations, administration or executive support within a corporate environment.
• Advanced proficiency in Microsoft Office.
• Strong organisational and project management skills.
• Excellent written and verbal communication skills.
• Strong brand awareness and attention to detail.
• Valid driver’s licence with own reliable vehicle.
• Demonstrated ability to work independently and manage competing priorities effectively.

Core Competencies:

• Performs effectively under pressure in deadline-driven environments.
• Highly organised with strong execution capability.
• Adaptable and solutions-oriented, with the ability to pivot quickly.
• Strong stakeholder management skills across internal teams and external suppliers.
• Self-motivated and accountable, with a high level of professional maturity.
• Detail-oriented with a strong sense of ownership and follow-through.
• Resourceful researcher with the ability to synthesise and present information clearly.