Events Co-ordinator - Centurion at AVBOB South Africa

Description

Under the supervision of the Corporate communication and events Specialist, the corporate events coordinator will provide support to all business stakeholders on selected and approved events as determined by the Manger Communications under the guidance of the General Manager of corporate affairs.

Event Coordination

• Plan allocated events from conception to completion as required by selected stakeholders under the guidance of the Specialist.
• Collate detailed pre - and post-event status reports for the Specialist per event, which includes survey feedback and budget reconciliation.
• Update the events activity calendar and distribute appropriate information regarding events across all channels.
• Maintain event photos and video clip libraries related to events. Collate event 'brag" boards as and when required.
• Provide fresh and new insights and distinctive ideas to the Specialist to enhance our events in line with best practices.
• This role will require regular travel throughout the year to attend and arrange functions.
• Execute all operational and administrative event tasks under the guidance of the Specialist.

Branding and advertising

• Administer and maintain all branded collateral of the department required for events.
• Maintain an inventory of all banners used at events, ensuring they are always well maintained and in good working condition.
• Provide input into the artwork of branded collateral (event-specific) and promotional items.

Communication activities

• Assist to draft, proofread, and provide input into event-specific communications for approval by the Specialist (e.g. agendas, invitations, thank you, reminders, SMS, etc).
• Create event overviews post each event for use on internal communication and digital platforms in collaboration with the Communication- and Public Relations Specialists.

Promotion Co-ordination

• Administer and maintain the corporate event storerooms. This will include monthly stock updates and replenishing of stock.
• Administer the online promotional shop and provide technical support to relevant stakeholders.
• Provide input and assist with sourcing appropriate promotional items and gifting required by relevant stakeholders.

Administrative Duties

• Coordinate the payment of approved expenses in accordance with the Group’s finance department process and ensure an end-to-end process is in place.
• Engage and maintain a professional relationship with all suppliers.
• Manage courier arrangements specifically related to events planned

Requirements

• Grade 12
• Tertiary qualification in Marketing (Advantageous)
• Three (3) Years' experience in Coordinating events
• Valid Driver's license