Events Coordinator at Joburg City Theatres

REF NO: EC/05/2024

Minimum Requirements

•  Grade 12 (NQF4) or an equivalent qualification
•  1 year work experience in hospitality management or events management or travel & tourism, events coordination and planning or similar role.
•  Certificate in hospitality management or events management or travel & tourism will be an added advantage.

Primary Function
To ensure that all events/functions are planned in detail, providing full coordination to the kitchen and front of house operations, as well as including the providing outstanding customer service and organising memorable events that meet the best standards.

Key responsibilities:

•  Plan and design events while managing all project delivery elements within the limits.
•  Liaise with clients to identify their needs and to ensure customer satisfaction.
•  Provide feedback and periodic reports to Hospitality Manager.
•  Propose ideas to improve provided services and event quality.
•  Organize facilities and manage all event’s details such as décor, catering, entertainment,
• transportation, location, invitee list, special guests, equipment, promotional material.
•  Ensure compliance with insurance, legal, health and safety obligations.
•  Specify staff requirements and coordinate their activities.
•  Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
•  Ensure that duty rooters are complied, making certain that adequate numbers of experienced permanent and casual waiting staff are on duty.
•  Ensure that regular On-The-Job Training is carried out to enable staff to perform their duties correctly.
•  Check equipment against the fiction checklist to ensure that no items have been misappropriated or mislaid.
•  Submit all cost functions breakdown to the financial controller.
•  Ensure that all quotes & final tax invoices are sent to client and financial controller timeously so avoid and bill discrepancies.
•  Ensure that the purchasing and requisition process is always followed.
•  Maintain proper inventory of all assets and hired operating equipment.

Leading Competencies

•  Work under pressure.
•  Computer Literacy in Windows and Macintosh
•  Good written and oral communication in English
•  Excellent planning, organising, and coordinating and time management skills.

Core Competencies

•  Great interpersonal and communication skills.
•  Ability to work in teams and individually.
•  Good time management and organizational skills.
•  Ability to think creatively and synoptically and.
•  Decision making skills