Events coordinator at PwC South Africa

Purpose of Job

• Work as part of a team of problem solvers to help deliver, execute and manage in-person, hybrid and virtual events from concept to completion in line with PwC brand, standards, and relevant policies and processes. In addition the role requires a person with good communication skills, both written and spoken, to assist with the Alumni programme, contributing content for newsletter, social media and other communication.

Events Role Description
Responsibilities:

• The successful individual will take responsibility for the logistical organisation, project management and take ownership of the firm's corporate virtual, hybrid and in-person events. In so doing, he/she will be responsible for the pre-planning, coordination and management, and wrap-up of allocated events (from conception to completion).
• Meeting with internal clients to discuss their event requirements and further planning meetings.

This includes:

• Sourcing and booking of venues and other services (catering, AV, technical requirements, ) and includes initial site visit/meeting.
• Meeting with internal suppliers and sourcing external vendors
• Communication and coordination with all suppliers and vendors - venue, technical equipment / AV, marketing team, digital team, programme material, speakers etc.
• Sourcing décor, entertainment, programme material, promotional items etc.
• Other event-related activities as required (packing conference and event packs, wrapping/packaging gifts and parcels, preparing name tags, putting up, taking down and transporting banners, etc).
• Continuous communication with clients on updates, concerns, and arranging pre-event briefings, dry-runs, and post-event debriefings
• Effective monitoring and reporting on key objectives of the event

• Keeping the national events calendar up to date
• Tech savvy and proficient in virtual and hybrid platforms or willing to be trained
• Knowledge of all technical equipment used for events i.e. speakers, microphones, lighting etc
• Hosting and supervision of virtual or hybrid events and oversee all logistics and arrangements
• Collaborate with other teams within CMD to ensure end-to-end solutions for the business
• Coordinate and plan meetings with other regions and countries across Africa
• Support the Alumni engagement programme
• Assist with onboarding programme for Alumni
• Contribute to communication content for Alumni

Key Competencies and Attributes
Knowledge, skills and abilities

• Computer literacy (Google Suite products, MS Word, MS Excel, MS PowerPoint).
• Strong client service orientation.
• Strong communication and interpersonal skills.
• Appreciation for diversity and understanding of cultural differences
• Assertive and diplomatic.
• Physical ability to carry events equipment, pull up banners, welcome guest, and be on your feet for extended period
• Ability to work independently (assist with and/or run with projects and ensure implementation thereof).
• Willingness to travel occasionally to support events.
• Well organised and detail oriented.
• Ability to think on feet and be able to solve problems that may arise during events
• Team player and good negotiation skills
• Adhere to tight timelines
• Professional, with the ability to multitask and prioritise.
• Ability to adapt to change.
• Adaptable and creative.
• Able to deliver high quality work.
• Ability to build relationships at all levels within the organisation.
• Drive and energy.

Qualification & Experience
Requirements

• Matric
• Relevant Diploma / qualification
• 2+ years’ experience in conference/event management.