Events Operations Assistant II at Relx

Key Responsibilities:

• Manage exhibitor contracts, update lists, collect indemnities, ensure disclaimers are in place, and document signage placements.
• Attend status meetings, maintain open communication with your manager, and coordinate with contractors and suppliers.
• Assist with queries, manage stand drawings, provide help desk support during build-up, and update exhibitor lists.
• Source supplier quotes, track budgets, check invoices, write purchase orders, and follow accounting procedures.
• Coordinate floorplan audits, ensure contractors have the latest floorplans, assist with the Exhibitor Help Desk, manage casual staff, and ensure safety protocols are followed.
• Attend meetings, take minutes, maintain records, ensure health and safety compliance, and liaise with the safety officer.
• Source quotes for printing, manage costs, coordinate installation and removal, liaise with the venue coordinator, and ensure all safety regulations are adhered to.

Requirements:

• Experience in event management or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in MS Office and event management software.
• Knowledge of health and safety regulations.
• Financial management skills.
• Flexibility to travel and work onsite during events.