Job Openigs at Relx

Responsibilities: 

• Recruit buyers for each event, manage budgets, travel logistics (flights, hotels, visas, transfers), and buyer appointments. 
• Build and maintain a database of qualified buyers, serve as the main contact, and ensure smooth communication and travel arrangements. 
• Conduct industry research, engage with potential buyers, and foster relationships with industry leaders. 
• Address buyer and exhibitor queries with proactive solutions and support virtual needs, including profile completion, exhibitor updates, and appointment scheduling. 
• Collaborate with the Portfolio Director on the registration process, manage online registration, email communication, application reviews, and workflows. 
• Ensure compliance and proper system integration for data and analytics, and support sales and marketing teams with system reporting and training. 
• Assist the Portfolio Director in managing budgets and cost control, monitor expenses, and drive cost-saving initiatives without compromising quality. 
• Maintain strong communication with stakeholders and third-party suppliers and attend industry events to build and strengthen relationships within the travel and tourism sectors. 

Requirements: 

• 3-5 years in buyer recruitment, event management, customer service, or a related role within the travel, tourism, or event industry. 
• Experience in managing buyer programs, including logistics and client engagement. 
• Strong background in managing inquiries and providing proactive solutions. 
• Experience in building and maintaining databases and conducting targeted research. 
• Familiarity with event registration and management software. 
• Established connections within the travel, tourism, or creative industries. 
• Certification in event management, business administration, marketing, hospitality, or a related field. Project management certification is an asset. 
•  Proficiency in English; additional languages (especially French or Portuguese) are advantageous. 

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Responsibilities: 

• Manage and clean the consumer database regularly, research new audience outreach methods, assist with consumer research at shows, and manage media partner deliverables. 
• Source quotes and stats for marketing campaigns (outdoor, radio, TV, print), work within the marketing budget, liaise with suppliers, and ensure all paperwork is processed. Assist in content creation, social media management, data management, and report preparation. 
• Source and establish relationships with potential partners, collaborate on joint marketing initiatives, and enhance ticket sales and show exposure. 
• Source quotes for printing collateral, manage design briefs, and ensure timely approval and readiness of artwork. 
• Capture and manage sponsorship deliverables, ensure deadlines are met, and manage sponsor approvals. 
• Source and organize goodie bags or gifts for events, work additional hours as needed, and ensure progress during exhibitions. Prepare monthly progress reports and fulfil other duties as necessary. 

Requirements: 

• Grade 12/matric, a qualification in marketing, communications, or a related field is advantageous. 
• Experience in marketing coordination or a similar role. 
• Knowledge of consumer and industry trade marketing, traditional and digital marketing, content marketing, and social media marketing.  
• Proficiency in MS Office Suite and data analytics software. Excellent communication, presentation, interpersonal, and decision-making skills. Attention to detail, ability to work independently and in a team, flexibility, and stress management. 

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Key Responsibilities:

• Manage exhibitor contracts, update lists, collect indemnities, ensure disclaimers are in place, and document signage placements.
• Attend status meetings, maintain open communication with your manager, and coordinate with contractors and suppliers.
• Assist with queries, manage stand drawings, provide help desk support during build-up, and update exhibitor lists.
• Source supplier quotes, track budgets, check invoices, write purchase orders, and follow accounting procedures.
• Coordinate floorplan audits, ensure contractors have the latest floorplans, assist with the Exhibitor Help Desk, manage casual staff, and ensure safety protocols are followed.
• Attend meetings, take minutes, maintain records, ensure health and safety compliance, and liaise with the safety officer.
• Source quotes for printing, manage costs, coordinate installation and removal, liaise with the venue coordinator, and ensure all safety regulations are adhered to.

Requirements:

• Experience in event management or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in MS Office and event management software.
• Knowledge of health and safety regulations.
• Financial management skills.
• Flexibility to travel and work onsite during events.