Events & Sponsorship Coordinator at TotalEnergies

Candidate Profile

• Tertiary qualification in Marketing or related Business degree / diploma
• 2-3 Years practical experience in event management 
• Excellent interpersonal skills 
• Mature and professional approach when dealing with external service providers 
• Strong problem solving ability 
• Good negotiation skills 
• Attention to detail 
• Computer Skills 
• Customer service excellence

Activities

Sponsorship responsibilities 

• To support the Events and Sponsorship Manager in the formulation of a robust Sponsorships and Ambassador activation and management in line with the overall Corporate Communications and Marketing objectives. 
• Coordinate internal sponsorship-based events including drafting & launching of internal sponsorship policy 
• Work closely with internal teams to plan activations/activities and manages brand ambassador(s) contracts and also serve as the point of contact between sponsors and the organization. 
• Manage partner and sponsor relations to ensure all needs are attended to and to explore improvements to sponsorship agreements. 
• Collaborate with digital & web Coordinator on development & management of KPIs for brand ambassador(s) 
• Track performance and report of all sponsorships (internal & external) 

Events 

• To arrange and co-ordinate of all marketing events for all channels of trade. This include all aspects of the event including invitations, RSVP’s, venue sourcing and inspections as well as all logistical arrangements and all communication between total and stakeholders ie dealers, commercial customers etc. 
• To arrange and co-ordinate all internal events for the company ie soap boxes, golf days and hospitality suites 
• To conduct pre-event inspections to ensure suitability of venues 
• To conduct post-event analysis / post mortems to establish whether anything should be changed or improved in future 
• To ensure that all events are organized within the allocated budget 
• Administrative functions for the marketing events division. 

HSSE

•  To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements 
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies 
• That HSE competency requirements are identified & enforced within area of responsibility