Active Jobs at Helderberg Personnel

• Well-established company based in Somerset West has an opportunity for a Debtors Clerk with a minimum of 5 years experience in a similar role to join their financial team.  Starting date 8 January 2026

Requirements:

• Grade 12
• Tertiary qualification will be advantageous
• Minimum 5 years experience in a debtors role
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and as part of a team

Duties will include but not limited to:

• Receive billing information
• Ensure relevant documentation is attached and authorised
• Create invoice in proper format and obtain approval
• Forward invoice to client
• Perform reconciliations
• Issue statements and copy’s of invoices
• Conduct age analysis and forward to Managers
• Process the accepted Job Cards to invoices and send to clients monthly
• Maintain filing system

Closing: 

• 2025-12-31

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• They operate with three major distribution centres nationally, and you’ll play a key role in making sure that orders, stock allocation and invoicing run like clockwork.

Key Responsibilities

• Receive and process sales orders from major retailers
• Allocate sales to the correct sales representatives and territories.
• Allocate stock from the correct warehouse / distribution centre.
• Arrange couriers and logistics, ensuring correct delivery details and timelines.
• Generate and send invoices to retailers timeously for payment.
• Track and follow up on orders, proactively updating clients on order and delivery status.
• Liaise with internal teams (sales, warehouse, logistics) to resolve any order or stock issues.
• Assist with basic sales administration and reporting as required.

Requirements

• Proven experience in a sales admin / order processing / invoicing role – ideally in FMCG, wholesale or distribution.
• Strong understanding of sales administration processes (orders, stock allocation, invoicing, delivery).
• Comfortable working with large volumes of orders and data while maintaining accuracy.
• Excellent attention to detail and strong numerical & administrative skills.
• Ability to work remotely, self-manage and meet tight client deadlines.
• Tech savvy and confident on systems (ERP/order systems, Excel, email).
• Professional communication skills (written and verbal) and strong client service orientation.
• Someone who is intelligent, quick to grasp processes, and able to think logically and problem-solve.

Closing: 

• 2025-12-31