Examination Officer at Eduvos

The Position:

The role of this position requires effective management of assessments which includes preparation for assessments, security of assessments, and moderation of assessments and maintenance of assessment records for the campus.

This position reports directly to the Assistant Registrar.

Minimum qualification:

• Bachelor’s degree
• Post Graduate qualification advantageous

Minimum experience:

• Assessment Administrative experience of at least 3 years

Functional and technical competencies:

Due to the nature and size of the organization it is not possible to provide a complete and comprehensive list of responsibilities. Responsibilities may change from time to time in consultation with the Assistant Registrar.

Assessment management

• Planning for assessments and proactively monitor assessment processes, resolving issues and initiating appropriate corrective action
• Manage and evaluate assessment processes and procedures on campus.
• Ensuring effective assessment administration for the campus in consultation with the Assistant Registrar.
• Implement and adhere to policies, processes and procedures specific to assessments on campus
• Ensuring effective quality assurance and overall integrity of assessments
• Communicate with relevant stakeholders (lecturers, administration and students) regarding assessment issues.
• Management and control of examination papers as per policy requirements.
• Maintenance of assessment records in co-operation with the Assistant Registrar and academic administration staff where relevant.
• Participation, where relevant, in campus academic meetings.
• Participation, where relevant, in management meetings.
• Management of assessment resources and operations, including invigilation and moderation
• Coordination of human resources and professional development in consultation with the Assistant Registrar.
• Implementation of appropriate orientation procedures for staff.
• Archiving of assessment papers in accordance with CHE requirements.
• Ensure strict adherence to the code of conduct for staff.
• Ensure strict adherence to the conditions of enrolment for students.

Moderation management

• Plan and prepare for moderation
• Identify challenges in moderation administration
• Meet the deadline for submitting moderation to National Office
• Maintain moderation policies and procedures in line with the CHE framework and PIHE guidelines.

General

• Any other responsibilities as reasonably delegated by the Assistant Registrar.

COMPETENCIES:

Administrative skills

• Strong organizational skills and ability to multi-task
• Problem solving
• Attention to detail
• Deadline orientation
• Analytical ability (accuracy and detail orientation)
• Time management

Functional/Technical job skills

• Fully computer literate with a working knowledge and skills in:
• MS Word, Excel, PowerPoint, Outlook
• Windows applications
• Other student information systems

Behavioural competencies:

• Initiative and responsibility - Acts on own initiative, makes things happen and accepts responsibility for the results.
• People leadership and development - Provides team with a clear sense of direction, inspires and coordinates others and keeps them focused on objectives. Develops people through delegation, empowerment and coaching; promotes career and self-development.
• Constructive teamwork - Cooperates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.
• Relations and networking - Builds a useful network of contacts and relationships and utilise it to achieve objectives.
• Effective communication (verbal and written) - Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.
• Professional and technical expertise - Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.
• Analysis and judgment / problem solving - Quickly understands and analyses complex issues and problems; comes up with sound and rational judgments.
• Systematic approach (planning and organising) - Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Steadiness - Creates a stable and reassuring work atmosphere; supports and encourages team in difficult times; is firm and reliable