Executive and Marketing Assistant at L'Oréal

DESCRIPTION:

• The Executive and Marketing Assistant position is a split role, with equal responsibility for providing executive support to the General Manager of Consumer Porducts Division (CPD) and assisting one of the CPD brand teams in marketing-related tasks. The incumbent will report to both the General Manager and the Marketing Manager.

KEY JOB ACCOUNTABILITIES: EXECUTIVE ASSISTANT

• Organization of team events and activities (large-scale offsites to regular small-scale gatherings)
• Support of corporate employee and social responsibility events like Citizen Day, product donation programs, employee packages
• Power User (the “go to” and “backup” person for corporate systems, processes and events that go beyond the scale of a single brand
• Preparation of presentations and aggregation of information.
• Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.)
• Maintains employee and mailing lists
• Travel booking and expense claims for the General Manager

KEY JOB ACCOUNTABILITIES: MARKETING ASSISTANT

• Administrative and technical assistance for product management, events, activations, meetings
• Draws up purchase orders, monitors budget and expenditure
• Manages reoccurring processes like testers and returns or artwork processes
• Draws up and maintains presentation files with updated marketing data
• Connects various departments/people (Sales, Merchandising, PR, Training, etc.)
• Communicates with external service providers (market research, advertising agencies, media buying agencies, etc.)
• Circulates marketing information within the department

TECHNICAL/PROFESSIONAL & PERSONAL COMPETENCIES REQUIRED:

• Organizes/optimizes the activity of the manager or team
• Anticipates, takes the initiative, and handles priorities
• Carries out all activities while displaying a sense of service, availability, and responsiveness
• Drafts simple or complex responses to letters and emails
• Summarizes and analyzes important points in the responses made
• Identifies useful documents and information within the department's sector and handles their distribution
• Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality
• Implements administrative tasks relevant to his/her area of activity and reports on it
• Updates administrative and/or technical data (indicators and monitoring tools)
• Uses the professional applications available for his/her activity
• Shows an awareness of and curiosity for his/her sector (vocabulary, rules, processes, network)
• Takes responsibility for all or part of a project
• Coordinates the advancement of projects with internal or external partners
• Handles contacts with participating parties according to the level of their contribution to the project

QUALIFICATION AND EXPERIENCE REQUIRED:

• BA degree (preferably in Marketing or Communications)
• Minimum of 2 years-experience as Marketing or Executive Assistant or comparable project work