Executive Assistant at Competitive Capabilities International

About this role

As Executive Assistant you will manage the receptionist, as well as leverage technology to support various Executive teams to (a) Manage the Products Director & CFO’s calendar, meetings, and appointments (b) Organizing and scheduling meetings and events (c) Provide administrative support to cross functional teams (d) Manage the Global Calendar, (e) Manage Housekeeping & Reception, (f) Support the CAN process, (g) Facilities Management, (h) Finance and procurement support, and (i) special projects. Tasks require creativity, a strong attention to detail and ability to deliver to tight deadlines working within a collaborative high-performance team.

With this in mind, you will make an impact from day one by:

• Managing the Products Director & Chief Financial Officer’s calendar, meetings, and appointments
• Organizing and schedule meetings and events as for relevant departments/teams
• Providing administrative support to cross functional teams
• Assuming responsibility for corporate administrative support services for CT cross-functional Teams
• Managing the global calendar
• Managing housekeeping & reception
• Assuming responsibility for Facilities Management
• Supporting the CAN support (1 – 10 requests per day: avg. 3)
• Supporting the finance and procurement process
• Participating and manage special projects

QUALIFICATIONS

Education level

• Relevant Diploma/Degree in Office Management / Administration / Executive Support

Experience

• 5-10 years’ executive PA or office management or administration experience in a complex business environment essential

Special skills:

• Highly efficient in written and verbal communication
• Strong interpersonal communication skills
• Able to work individually and as part of a team
• Time management & ability to prioritise effectively
• Able to build and manage relationships internally and with clients

Personal characteristics:

• Comfortable using digital technologies to enhance productivity of individuals and teams
• Attention to detail and problem-solving skills
• Ability to prioritize and manage time effectively
• Strong organisational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Taking initiative
• Being proactive
• Manage time effectively
• Comfortable to communicate at many levels of seniority
• Willing to go the extra mile
• Ability to maintain confidentiality