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  • Posted: Nov 12, 2021
    Deadline: Not specified
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  • The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific and technology research, development and implementation organisations in Africa. Constituted by an Act of Parliament in 1945 as a science council, the CSIR undertakes directed and multidisciplinary research, technological innovation as well as industrial and scientific...
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    Executive Assistant

    Key responsibilities:

    • Prepare written responses to incoming correspondence for the executive’s approval and signature;

    • Handle all incoming calls effectively and efficiently;

    • Eloquently express the Executive’s requirements/instructions to other staff members;

    • Manage internal and external events, local and overseas travel arrangements under broad direction of the executive;

    • Coordinate and manage the executive’s diary effectively ensuring that his time is used effectively and he is briefed appropriately regarding the agenda for meetings. This includes sourcing background information from previous meetings;

    • Follow up on actions emanating from meetings on behalf of the executive;

    • Structure agendas and take minutes at meetings with minimum guidance from the executive;

    • Type, format/edit documents and prepare presentations;

    • Prioritise outputs according to the Executive’s needs;

    • Purchase necessities for the office.

    Qualifications, skills and experience:

    • A National Diploma or equivalent SAQA level qualification in administration with at least five years’ working experience as a Personal Assistant to a Senior Manager or Executive;

    • A Bachelor’s degree will be advantageous;

    • Must have the ability to prioritise;

    • Must be flexible, be able to adapt and change of responsiveness in an atmosphere of constantly shifting priorities;

    • Must be able to work independently with a high level of autonomy;

    • Must be professional, self-motivated, organised and proactive;

    • Must have the ability to handle sensitive/confidential information discreetly;

    • Must have stakeholder relations;

    • The following skills are essential:

      • Communication and writing skills;

      • Conflict handling skills;

      • Problem solving skills;

      • Self-management skills (positive attitude and behaviour, reliability, accountability and self-sufficiency);

      • Advanced computer skills (MS Office, Internet, IT literacy);

      • Good numerical skills and attention to detail;

    • Must be a self-starter and be able to work well under pressure.

    Method of Application

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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