Jobs Available at DHL Supply Chain

Key Responsibilities

• Drive and develop team culture
• Delivery of Key Performance Indicators
• Compliance with statutory and Company Policies and Procedures
• HR Issues - Managing Industrial Relations
• Implementation and support approaches to prepare and support individuals, teams, and leaders in making organizational changes that drives the business forward
• Quality Control

Budget Management

• Compliance to Standard Operating Procedures
• Team Building and Morale Management
• Delivery of safe, secure, clean and fair work environment fro Team Members
• Translate, analyze and deliver customer needs through effective operations
• Effective Leadership and Management of the operational and administrative teams
• Maintain appropriate information / reporting systems to monitor the depot performance on an ongoing basis
• "Delivery of key financial performance measures
• Managing Operations within the budget as set by the Client"
• Manage Human Resource through management team, ensure appropriate levels of Human resources to meet business needs, performance issues, training and development, employee productivity and recruitment and retention of staff.
• Compliance with statutory and company policies and procedures
• Through Management team ensure compliance with statutory and company policies on :
• Health and Safety
• Employment  Equity
• Labour relations
• Legislative 

Environmental issues

• Including regular monitoring to ensure these areas are maintained at a high level of compliance."
• Ensure daily or weekly workload planning and volume forecasting routines are accomplished
• Maintained stock control procedures and continuously review to enable the daily reconciliation of theoretical and physical    stock
• Maintain appropriate information / reporting systems to monitor site performance on an ongoing basis

PDHL Core Competencies & Skills.  

• Maintains effective relationships with customers
• Develops / Delivers high quality / innovative products, services or solutions
• Focuses on customer needs and gains their commitment
• Gains management / colleague support to meet customer needs
• Ensures strategies / plans are aligned and reflect others views
• Develops strategies / plans aligned to broader organizational strategy
• Communicates strategy
• Establishes clear, challenging and achievable objectives
• Aligns resources and the organization within own area of responsibility to achieve objectives
• Regularly reviews and communicates progress against objectives and adjusts as needed
• Champions continuous improvement and innovation
• Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others
• Provides candid / regular feedback
• Supports the development of others
• Inspires others to develop themselves
• Conveys a clear sense of personal goals and values
• Actively seeks feedback to improve performance
• Develops new skills and modifies behaviours based on feedback
• Takes personal responsibility for career and development

Skills/Experience

• Computer literacy
• Communication skills
• Ability  to work within a rapidly changing environment
• Deadline driven
• Good written and communication skills
• 4- 5 years Logistics  / Warehousing experience
• Enforcement of Health & Safety procedures and identify hazards
• Achieve work targets and is willing to take on additional roles / responsibilities
• Ability to work under pressure

Qualifications

• Matric
• Tertiary qualification in Logistics, Supply Chain Management, Warehousing and / or Business Management
• 3 years practical management experience

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Key Responsibilities:

Leadership & Governance

• Lead the site SHEQ and BCM strategy
• Chair SHEQ Management Review meetings
• Provide monthly SHEQ performance reporting
• Engage with customers, regulators and auditors
• Drive SHEQ culture and leadership visibility programmes

Safety

• Ensure compliance with OHS legislation
• Manage site risk management programme
• Oversee incident investigations
• Lead serious injury and high-potential incident investigations
• Ensure compliance with DHL Minimum Safety Standards

Environmental Management

• Maintain ISO 14001 compliance
• Manage environmental risk assessments
• Monitor waste, recycling, water and energy programmes
• Investigate environmental incidents
• Ensure legal environmental compliance

Quality Management

• Maintain ISO 9001 compliance
• Oversee CAPA programme
• Manage internal and external audits
• Review customer complaints and root cause investigations

 Food Safety

• Maintain HACCP and Food Safety Management Systems
• Oversee product recall processes
• Review food safety performance indicators
• Ensure compliance with client food safety standards

Security Governance

• Chair security review meetings
• Review site security risks
• Monitor access control and CCTV governance
• Support loss prevention initiatives

Facilities & Maintenance Governance

• Control all works related technical plant installation and maintenance
• Facilitate the Facility site inspections as required
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works)
• Deliver effective training and knowledge transfer to Site Facility Coordinators on how manage suppliers during the maintenance surveys
• Oversee maintenance compliance
• Monitor fire protection systems
• Review critical maintenance programmes
• Project Management and implementation of projects
• Ensure contractor compliance

Business Continuity Management

• Own site BCM programme
• Conduct annual BIA reviews
• Maintain BCM plans in LOGICS
• Lead BCM tests and simulations
• Manage crisis preparedness activities

DPDHL Core Competencies & Skills: 

• Maintains effective relationships with customers
• Develops / Delivers high quality / innovative products, services or solutions
• Focuses on customer needs and gains their commitment
• Gains management / colleague support to meet customer needs
• Conveys a clear sense of personal goals and values
• Actively seeks feedback to improve performance
• Develops new skills and modifies behaviors based on feedback
• Takes personal responsibility for career and development
• Must be able to work with a communicate to all the role players, Internal & External Customers, Principles, Transship operations
• Sound Interpersonal skills, strong analytical ability
• Effective communication skills
• Ability to influence and negotiate at all levels

Skills/Experience                           

• 5–8 years SHEQ experience       
• 2 - 3 years Logistics / Warehouse experience
• 2–5 Warehouse/Logistics environment
• Customer-facing audit experience
• Multi-standard management systems       

Qualifications

• Matric / Grade 12 Certificate
• ISO 45001 Lead Auditor
• ISO 9001 Internal Auditor
• ISO 14001 Internal Auditor
• HACCP / Food Safety
• SAMTRAC/NEBOSH/NOSA

Languages

• English - verbal and written.

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Key Responsibilities:

Safety Compliance

• Conduct workplace inspections
• Conduct risk assessments
• Manage legal registers
• Monitor corrective actions
• Coordinate contractor safety management
• Manage PPE programme
• Facilitate safety meetings

Incident Management

• Conduct incident investigations
• Manage LOGICS reporting
• Monitor near misses
• Inspect emergency equipment
• Maintain emergency plans

Emergency Preparedness

• Conduct evacuation drills
• Maintain emergency readiness
• Inspect emergency equipment
• Maintain emergency plans

Training

• Conduct SHE inductions
• Facilitate toolbox talks
• Monitor SHE training matrix
• Coordinate statutory training
• Conduct quality and food safety training
• Maintain training records
• Support awareness programmes

Environmental Management

• Conduct environmental inspections
• Monitor waste management
• Monitor spill prevention controls
• Conduct environmental awareness training
• Assist with ISO 14001 compliance

Quality Management

• Maintain document control systems
• Facilitate internal audits
• Manage CAPA administration
• Control change management processes
• Track customer complaints
• Support management reviews

Food Safety Management

• Maintain HACCP programme
• Conduct GMP inspections
• Verify food safety controls
• Support recall and traceability exercises
• Monitor temperature-controlled operations
• Manage food safety records

Pest Control Management

• Coordinate pest control contractor
• Verify pest control activities
• Trend pest-related findings

Supplier & Customer Compliance

• Support customer audits.
• Manage supplier quality documentation.
• Monitor compliance to customer standards.

DPDHL Core Competencies & Skills: 

• Maintains effective relationships with customers
• Develops / Delivers high quality / innovative products, services or solutions
• Focuses on customer needs and gains their commitment
• Gains management / colleague support to meet customer needs
• Conveys a clear sense of personal goals and values
• Actively seeks feedback to improve performance
• Develops new skills and modifies behaviors based on feedback
• Takes personal responsibility for career and development
• Must be able to work with a communicate to all the role players, Internal & External Customers, Principles, Transship operations
• Sound Interpersonal skills, strong analytical ability
• Effective communication skills
• Ability to influence and negotiate at all levels

Skills/Experience                           

• 2–5 years Quality/Food Safety experience 
• 2–5 years Health & Safety experience
• 2–5 Warehouse/Logistics environment
• Logistics knowledge and skills
• ISO 9001 experience       
• HACCP implementation experience
• SAMTRAC / NEBOSH                           
• Environmental compliance experience

Qualifications

• Matric / Grade 12 Certificate
• Quality Management Qualification
• HACCP Certification

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Key Tasks/ Accountabilities

• Allocate duties to teams of the shift in line with day-to-day requirements. 
• Arrange casual labour with the approval of Management.
• Instruct Security Main Gate to release vehicles as per SOP. 
• Ensure vehicles are off-loaded and stock contents checked timeously as per booking schedule. 
• Escalate all MHE faults to site services & leadership
• Ensure that receiving area door and gates are secured and locked properly at the end of the work shift.
• Correct non-performers through counselling and discipline if necessary. 
• Maintain leave roster. Authorize individual leave after taking due consideration of operational requirements, company policy and individual request. 
• Manage Smart time for subordinates. 
• Identify training requirements for staff and report to management.
• Prepare and monitor KPI’s daily 
• Gemba walk done daily.
• Ensure products are captured correctly
• Ensure put away of stock accuracy. 
• Ensure high level of housekeeping. Ensure that line traceability process is followed. 
• Manage stock and raise any discrepancies identified 
• SOP Training and WCM One-point lessons
• Minimize damage.
• Goods lift checklist 
• Issue daily MHE checklists and ensure that the forms are correctly completed by the machine operators. 
• Monitor adherence to warehouse SHEQ standard. 

Budget Management 

• HR Issues - Managing Industrial Relations
• Ensure accurate control of inventory up to and beyond the KPI levels expected by the customer and DHL
• Plan and manage all stock counts and audits of inventory
• Develop & maintain effective inventory process, incorporating warehouse management systems
• Produce accurate stock Key Performance Indicator reports, analyse and recommend changes to Standard Operating Procedures to enhance accuracy and operational effectiveness
• Put in place procedures to monitor and minimise stock losses
• Daily recons on storage types and ensure that inventory team meets daily targets
• Monitor all stock movements within warehouse and ensure report on issues

Functional Experience 

• 3-5 years’ experience of working in a similar position

Education / Qualification / Certification Requirements

• Grade 12 / Matric – Essential
• Educated to university degree level or equivalent professional qualifications

Skills/Competencies 

• Good analytical and numerical skills
• Computer literacy (MS Office, transport management systems)
• Ability to work under pressure and independently
• Dedicated to service excellence 
• Apply logical thinking
• Self-disciplined and organized 
• Ability to present to all management levels 

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Key Responsibilities

• Operating of Mechanical Handling Equipment 
• To ensure that damages are kept to a minimum
• Daily inspections on MHE and report any defects to Supervisor. 
• "Loading and offloading of vehicles and containers
• Ensure pallets are according to stacking standards and that there are no damages to pallets.
• When carrying out duties, follow standard operating procedures and safe working practices.
• Perform additional duties as assigned by management.
• Ensure that all work areas are kept neat, tidy and obstruction free.
• Preparing orders and loading of vehicles as prioritized
• RF Picking, Full pallet picking, Replenishment of stock & Picking from Pick face.
• Picking of replenishments into the pick faces
• Put-away of incoming stock into racking and bulk storage.
• Assist with cycle counting & stock counts.
• To report and record any non-conformity with regards to customer merchandise
• Adherence to Health & Safety rules
• Maintain high level of hygiene of the machine.
• To work within operating areas as determined by management and the needs of the business." 
• Record any non-conformance/incident/damage immediately. 
• Assist with the induction and training of new staff as and when required
• Complying with company policies and procedures 
• Perform administration tasks according to standard operating procedures
• Housekeeping
• Health and Safety 
• Working in a team environment 
• Working in a safe manner 
• Processing paperwork as required.
• Working within a physically demanding environment 
• Perform additional duties as assigned by management  
• Full pallet picking, putaways, stock moves and replenishment of stocks
• Clearing of production lines  
• Preparing orders and loading/offloading of vehicles and containers as prioritised
• Timeous completion of tasks managing of put aways together with the Receiving Clerk/Inventory Clerk/Despatch Clerk. 
• Record the number of pallets moved in a day and daily hand in this spreadsheet to the relevant person.
• Do racking inspections as per DHL timelines.
• Move checked product over from the checking area to the despatch area.    
• Operational Documentation  
• Customer Specific Procedures  
• Quality Standards 

Qualifications & Experience

• Grade 12
• Reach truck Certificate  
• Medical declaration by the Occupational Doctor 
• Logistics or warehousing experience
• Team player 
• Excellent interpersonal skills
• Ability to work well under pressure   
• Ability to adapt easily to changing circumstances  
• Ability to follow work procedures and safety rules
• Ability to read, understand and follow directions/instructions 
• Ability to count accurately and to perform simple math calculations   
• Have appropriate hand, eye and foot codetermination to effectively use mechanical handling equipment
• Ability to move products which may require bending, stretching, stooping, stepping, reaching and/or lifting.