Executive Assistant - Exco at AECI Limited

Job Description    

• Maintain a professional, confidential, efficient and integral support to the Chief Executive Officer and Exco Team.
• Keep Executive electronic diaries up to date, schedule meetings and events as well as relevant appointments.
• Screening calls, assist with queries, and pass on queries to the relevant person where applicable.
• Preparing executive and senior management packs.
• Organizing cross functional meetings, company events or conferences, including room preparation, and coordination of catering requirements.
• Act as the principal liaison person between the Exco and other stakeholders.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of Exco.
• Minute general meetings as required for the Executive team.
• Serve as the primary liaison between DetNet and the Travel Agent Services, ensuring seamless coordination and execution of all corporate travel arrangements.
• Arrange all Exco’s local and international travel arrangements: flight bookings, hotel accommodation, car hire and itineraries.
• After-hours contact for emergency travel support for all DetNet travellers.
• Responsible and accountable for the company forex administrative process, receipt and issue of forex to Exco.
• Oversee and coordinate local and foreign travel claims for Exco.
• Manage the receptionist function, ensuring professional front-desk operations, effective visitor management, and a high standard of customer service.
• Manage administrative duties of office supplies, stock control of office consumables to ensure availability, cost-efficiency and optimal usage.
• Manage and co-ordinate facilities of local DetNet sites.
• Managing cost centre budgets for Service Charges and Building.
• Ensure compliance with governance and compliance policies and procedures
• Provide day-to-day ad hoc support related to business operations.

Qualifications & Experience    

• Matric
• Post matric qualification preferably in Office Management or equivalent.
• Minimum of 5 years’ experience in an Executive assistant role.
• Advanced computer literacy and experience in MS Office
• Working knowledge of Adobe Acrobat Pro, Power Bi, TravelIt etc.
• Very good command of the English language (spoken and written).
• The ability to interact effectively at all levels.
• Document Control system knowledge.
• Good Administration skills.

Closing Date    

• 2025/07/07