Executive Assistant at Express Employment Professionals

• Our client is an boutique consulting firm located in The Winelands, Cape Town and are seeking a highly-organized and proactive Executive Assistant to join their team.

Minimum Requirements:

• 3+ years proven exp as an Executive Assistant, Personal Assistant, or similar role supporting senior executives or multiple leaders
• Experience supporting consultants or professional services (advantageous).
• Excellent written and verbal communication skills in English and Afrikaans.
• Strong proficiency with remote collaboration tools (Google Workspace/Microsoft 365, Zoom, Teams, Calendly, Trello/Asana).
• Exceptional organisational skills, attention to detail, and ability to prioritise in a fast-paced environment.
• High level of discretion, professionalism, and confidentiality.
• Self-motivated with the ability to work independently and anticipate needs proactively.
• Available during South African business hours (with flexibility for occasional early/late calls).

Responsibilities:

• Manage and coordinate calendars across three executives, including scheduling client meetings, internal partner discussions, site visits to accounting firms, board calls, and industry events while handling time-zone considerations and last-minute changes.
• Arrange domestic and international travel (flights, accommodation, ground transport, visas) and create detailed itineraries.
• Handle email management, inbox triage, drafting professional correspondence, and following up on action items.
• Prepare meeting agendas, take accurate minutes during partner/client calls, distribute follow-up notes, and track deliverables.
• Coordinate client-related logistics, such as document preparation, research on accounting firms or industry trends, and basic CRM updates.
• Organise virtual and in-person meetings, including setting up Zoom/Teams calls, managing RSVPs, and ensuring technical readiness.
• Assist with expense tracking, invoice processing, and light bookkeeping coordination.
• Act as the primary point of contact for internal and external stakeholders when the partners are unavailable, exercising sound judgment and discretion.
• Support ad-hoc personal tasks for the partners (e.g., family travel coordination or appointments) when required.

Salary: R30,000 - R40,000 Monthly Cost To Company