Executive Assistant at Kelly

Responsible for providing an extremely high level of professional administration services to the Director’s office, the position entails:

•      Coordinate the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
•      Respond to routine correspondence within limits of authority
•      Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
•      Screen all visitors to the office of the Director
•      Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters
•      Interpret and implement the Director’s instructions and administrative requirements
•      Prepare professional, accurate, and high quality electronic presentations and documentation
•      Arrange and coordinate meetings / workshops with employees and external delegates
•      Make local and international travel reservations and itinerary bookings, including arranging appointments
•      Prepare and process local and overseas travel expense claims
•      Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
•      Coordinate the Management update for the Division
•      Provide administrative support on special projects
•      Raise divisional orders for monthly invoices

ABOUT YOU:

ESSENTIAL:

•      Hold a relevant 3 year tertiary qualification in Business Administration from a recognised institution
•      Sound office or business administration experience, of at least three years’ experience
•      Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
•      Have well-developed communication skills, both written and oral, with an excellent command of the English language.
•      German language proficiency advantageous  
•      Have good interpersonal skills
•      Have the ability to perform effectively under pressure
•      Have the ability to work on own, display initiative and take accountability for own actions
•      Present with a professional demeanor, be diplomatic and display an appropriate understanding of cultural diversity
•      Be flexible to work outside of normal office hours when required
•      Have an excellent attendance record
•      Display good organizing and planning skills, with strong attention to detail
•      Be able to maintain confidentiality and integrity