Receptionist / Office Administrator at Multiform Human Development

Job Description

• Multiform Human Development (Pty) Ltd is recruiting on behalf of an established interior design business in Pretoria. We are looking for an organised, people-oriented Receptionist / Office Administrator to communicate with clients, support the executive and keep the office and client administration running smoothly.

Key responsibilities

• Reception duties, answering and routing telephone calls, WhatsApp messages and emails as well as welcoming visitors and clients,
• Client interaction, including handling enquiries and following up with clients
• Place and follow up on orders with suppliers and contractors, including deliveries and sample follow-ups
• Manage the executive’s diary, meetings and appointments
• Assist the executive with personal errands, as and when needed
• Collect and order necessities for the office and operations
• Manage the office, including supplies, stationery, general upkeep and service providers
• Update and maintain client spreadsheets
• Draft quotations and follow up with clients
• Assist the social media agency with social media related tasks as and when needed
• Manage and prioritise the executive's email and correspondence
• Arrange travel and accommodation where required
• Capture, track and follow up on tasks and deadlines in software
• Prepare and maintain client and project files, filing and records
• Prepare meeting notes, reports and presentations when required
• Process invoices and supplier documentation for the executive's approval
• Handle all business and client information confidentially

Minimum requirements

• Bachelor's degree in Business Administration or a related field
• 3 to 5 years of experience in a receptionist, office administration or similar role
• Strong administrative skills
• Computer literate: Excel, Microsoft Office
• Excellent written and verbal communication in English and Afrikaans
• Valid driver's licence and own reliable transport

Skills and personal attributes

• Emotional intelligence and people skills
• Organised and detail oriented
• Professional conduct and presentation
• Willing to work in a structured manner and with systems
• Willing to follow instructions
• Able to prioritise, multitask, meet deadlines and work independently
• Proactive and reliable
• Discreet with confidential information

Advantage

• Experience in the interior design, décor or a related industry

Closing Date 24 November 2026