Executive Assistant PA at FinMark Trust

The Finmark Trust seeks internal applications for the position of Executive PA.  This is a new position in line with the revised Organisational Structure designed to provide high level support to the CEO.

JOB PURPOSE

To provide executive, administrative, and development support to the CEO.

KEY PERFORMANCE AREAS AND RESPONSIBILITIES

To provide Personal assistant, secretarial services and administration support to the CEO by:

• Administering documents and processes;
• Preparing general correspondence and documents;
• Diary Management including scheduling and coordinating diary appointments and ensuring the availability of all documentation for meetings;
• Coordinating administrative requirements for management meetings including assisting with the compilation and distribution of meeting agendas and relevant documentation, preparing board packs, and distribution thereof;
• Taking minutes for all Trustee meetings and Trust Committee Meetings, Exco and Manco meetings, Teleconferences and face-to-face meetings;
• Liaise with relative parties on behalf of the CEO;
• Ensure Trustee queries are dealt with timeously.

TECHNICAL COMPETENCIES REQUIRED

• Planning and organizing skills
• Exceptional Typing skills
• Attention to detail and accuracy
• Good interpersonal skills
• Ability to communication with all levels of the organisation and external stakeholders
• Appropriate telephone Etiquette
• Good verbal and written communication skills
• Ability to multi-task in a pressurised environment
• Time management

THE SUCCESSFUL CANDIDATE WILL HAVE:

• An advanced secretarial diploma
• 3-5 years’ experience within a Senior Secretarial role